Regional Finance Assistant FSR # 51

JOB SUMMARY:

Assists the Country Office Finance team on day-to-day operations of the accounting finance function, including Costpoint system processing, monthly closing process, Finance verification and review, internal controls, accruals, AR/AP, quality data entry, main focal point on preparing all payments, Bank and COH reconciliation preparation, Maintaining daily TMS treasury system and office safe reconciliation

MAIN TASKS AND RESPONSIBILITIES

• Assist in payments preparation and writing checks.
• Prepare the monthly finance scanned copy with all related appendixes.
• Responsible of entering data to the Accounting System (Cost Point) on daily basis under the direct supervision of the FAC, quality and attention to details are required.
• Assisting the FAC / Senior Finance Officer to provide the financial monitoring and support for several IMC multi-country projects.
• Support SFO on reviewing the monthly Sub-partner’s reports, accruals, reconciliations of backups prepared by each partner and submission for HQ review and approval.
• Maintain and update finance department backups on shared network and cloud Office 365 servers.
• Ensure payments backup are complete and following HQ requirements and policies for in country and HQ review.
• Assist in Test of Transaction (TOT) issues and send them to Auditor.
• Assist program and operation staff with expense claim calculation, clearance and complying with grants related matters.
• Coordinate with international and national team on arrival dates to ensure monthly payroll receipt before departure dates and distributing monthly local pay for Int. Staff.
• Maintain the filing system for the Finance Department (filing and file listing on office 365).
• Maintain the appropriate backup (translations, dates, stamps, etc.) for the Payment Voucher.
• Main focal point on preparing all payments and bills ready for payment on the online banking portal and coordinate with signatories for authorization and approvals on the documents.
• Handling the cash and bank transactions and custodian on the safe for cash transactions.
• Support SFO on monitoring bank balances and make sure appropriate funds available in IMC accounts.
• Maintaining daily TMS (Treasury Management System) portal reports on IMC as part of IMC cash management system.
• Assist the team with Monthly close process (Accruals, Amortization, Pool and miscellaneous account clearance).
• Bank and COH reconciliation, office and Service staff Allocation preparation.
• Perform other duties as assigned by the supervisor.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree in finance / Accounting. Or equivalent relevant education and experience may be substituted as appropriate.
• At least 0 – 1 years’ experience. Preferably with International NGOs.
• Good written and verbal communication skills.
• Analytical approach, Strong attention to details and numbers oriented.
• Team player with excellent interpersonal skills.
• Problem solving, planning and decision-making skills.
• Good time management skills and must be able to prioritize different tasks.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.