Budget & Programming Associate G6 1
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
TERMS AND CONDITIONS
Job Title: Finance, Budget & Programming Associate
Grade: GS6
Type of contract: Fixed Term Appointment (FT)
Duration: 1 year renewable
Duty Station: Suva, Fiji
Vacancy Number: 603095
Date of Publication: Friday 10 March 2023
Deadline of Application: Monday 27 March 2023
This vacancy announcement is for Nationals from CO Fiji
KEY ACCOUNTABILITIES (not all-inclusive)
- Review budget plans, monitor and analyze project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimization of resources.
- Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
- Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximize operational effectiveness.
- Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilization.
- Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
- Review, compile and analyze data, maintain accurate records and files, and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
- Maintain communication with stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimize use of funds.
- Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
- Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
- Monitor the centralized registry system to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
- Co-ordinate with other teams to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.Ensure financial transactions are processed in a timely and accurate manner, resolve complex issues relating to the disbursement or replenishment of funds in line with WFP rules and regulations.
- Extract data from WFP database and systems to prepare and analyze financial and statistical reports based on the established frequency and established reporting deadlines.
- Ensure timely follow-up for invoices from parties concerned and sending out remittances to vendors.
- Monitor and analyze general ledger accounts to initiate and achieve corrective actions.
- Act as office Petty Cashier to process petty cash related transactions, reconciliations, replenishments, and reporting.
STANDARD MINIMUM QUALIFICATIONS
EDUCATION
- Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. University degree in Accounting, Finance, Business Administration, or other related fields would be an advantage.
KNOWLEDGE & EXPERIENCE:
- Six years of progressively responsible experience in finance, budget management, audit, or related fields.
- Experience in analysing, interpreting financial data and generating relevant reports for decision making.
- Recognized training and/or certification in basic accounting, budgeting and/or financial principles would be an asset.
- Proficiency in current office software applications, web-based management, and ERP financial systems.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Experience in dealing with donor funded grants and projects including multi-year grants management.
- A general knowledge of the policies of the United Nations system and/or World Food Programme would be an asset.
- Prior work experience in United Nations and/or an International Organization in providing similar support to programmes and projects is desirable.
- General knowledge of WFP programs is an advantage.
LANGUAGE
- Proficiency in both oral and written communication skills in English
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.
ABOUT WFP
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs). Job holders typically report to the Budget & Programming Officer.
Job holders at this level demonstrate responsibility and initiative to respond independently to complex queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders support management of financial resources and may provide guidance to other staff.
