Finance Coordinator – G7

Vacancy Notice

Open to Internal and External Candidates

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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope

Under the direct supervision of the Notional Resource Management Officer (NRMO) and the overall supervision of the Resource Management Officer (RMO), the incumbent will be responsible for providing finance support services to the mission’s activities:

Core Functions / Responsibilities:

• Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
• Prepare budget for new proposals, monitoring budgets & monthly burning rate for projects.
• Prepare monthly and interim financial report in coordination with Programme and with NRMO.
• Communicate with and provide specialized advice to the project units, relevant departments, and stakeholders with regard to administrative and financial management, as and when required.
• Assist NRMO in preparation of staff and office costs projectization.
• Assist to ensure the internal control measures regarding receipts and payments of the mission, financial documentation, and confidential electronic files.
• Provide timely accounting function support of the mission as per IOM rules and regulation and make entry in IOM accounting software.
• Ensure the accounting data are properly entered in the system, in accordance with IOM Financial rules and practices, maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations.
• Assist in month end accounts closure and ensure that the deadlines are adhered to, including dispatching of accounting returns to RAS.
• Prepare annual budget submission and revisions including estimating the cost of staff as well as Office costs and other contracts, services or running expenses.
• Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
• Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
• Draft responses or respond to audit queries;
• Review the status and monitor the proper maintenance of Vendor Accounts (Staff and non-Staff) in accounting system.
• Coordinate with projects units to prepare project closure plan and follow-up on open commitments and make sure to clear all items included in project closure checklist.
• Bring to the attention of the NRMO and RMO for any relevant financial and budgetary issues and recommend corrective actions.
• Assist NRMO in preparing, monitoring, and updating the financial monitoring reports, tools, and Power BI dashboards.
• Supervise and provide guidance and training to finance staff as required and monitor the process workflow inside finance unit to be on time.
• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
• Supervise and monitor finance E-filing system; and,
• Perform other related duties as required.

Education & Experience:

• University degree, in Accounting or Business Administration with minimum Five years of finance/accounting working experience. OR Diploma in Accounting or Business Administration with minimum Seven years of finance/accounting working experience.
• Proficient in Microsoft Office applications e.g. specially Excel, Power BI, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Familiarity with International Accounting Standards (IAS)
• 5 years prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills & Technical:

• High level of computer literacy, in particular in Excel, Power BI and computerized accounting systems.
• Knowledge of SAP is a distinct advantage.
• Ability to review a variety of data, identify and adjust discrepancies.
• Working knowledge of English is required.
• Any other language would be considered as advantageous.

Languages:

Thorough knowledge of English and Arabic

Required Competencies

Values

• Inclusion and respect for diversity respects and promotes individual and cultural differences.
• encourages diversity and inclusion wherever possible maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way

Managerial Competencies1 – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others and building trust creates an atmosphere of trust and enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicate a clear strategic direction.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition, a clearance from the local government (“Court Clearance”) needs to be provided by the applicant.

How to apply:

• Interested Internal candidates (active staff members and staff holding a daily contract) need to submit their application plus a cover letter to vacancyamman@iom.int by 23 March 2023, their updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal indicating the vacancy number JOR/018/2023 as mentioned in the subject line. Any application without this information in the subject line will be excluded from the applications. Only shortlisted candidates will be contacted. Kindly use your IOM email account for us to easily identify that you are an internal candidate (first tier candidate) referring to this advertisement and VN # JOD/018/2023.
• Interested external candidates are invited to submit their applications plus a cover letter via Akhtaboot website by 23 March 2023 at the latest, referring to this advertisement and VN # JOD/018/2023, Akhtaboot # 155921 in order for an application to be considered valid,IOM only accepts online profiles duly completed in Akhtaboot website for External Candidates.

Posting period:

From 09 March 2023 – 23 March 2023

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