Business Support Assistant, SC-4, Manila (Filipino National)
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
JOB DETAILS
Job Title: Business Support Assistant
Grade: SC-4
Type of contract: Service Contract (SC)
Duration: 12 months
Duty Station: Manila, Philippines
Vacancy Number: 584467
Date of Publication: 07 March 2023
Deadline of Application: 21 March 2023 (11:59 PM)
This vacancy announcement is for Nationals from CO (Philippines).
Terms and Conditions:
WFP offers a competitive benefits package including salary (around Php 36,000++), leave, social security plus a medical insurance (relevant links).
BACKGROUND AND PURPOSE OF ASSIGNMENT
The World Food Programme (WFP) continues to enable the Government’s preparedness and response capacities in the Philippines. The Country Office will implement the Preparedness and Response Excellence in the Philippines (PREP) project through a series of support actions in partnership with or directed at relevant national agencies and local government units. Additionally, various minimum and advanced preparedness actions in emergencies will be undertaken internally. A Business Support Assistant will be assigned to the Emergency Preparedness and Response (EPR) Unit and is expected to deliver a wide range of business support processes and activities to facilitate effective service delivery in EPR and Supply Chain. He/She will be supervised by an EPR Officer and receive guidance from the Emergency Coordinator.
KEY ACCOUNTABILITIES/RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
- Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
- Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.
- Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
- Make travel arrangements and support events, etc., to support staff to work effectively.
- Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
- Undertake standard data entry tasks in accordance with defined systems, to ensure information is organized and readily available for the business team.
STANDARD MINIMUM QUALIFICATIONS
Education: Bachelor’s degree in accounting, business administration, business management, information management or other similar specializations
Experience:
- At least 4 years work experience in a corporate, government, or humanitarian agency in general administrative and finance work.
- Desired Experience for Entry into the Role:
- Work experience or volunteer engagement in an emergency is an advantage
Knowledge & Skills:
- Knowledge of standardised business support work routines and methods.
- Knowledge of standard office software packages, e.g., Microsoft word.
- Uses tact and courtesy to give and receive information with a variety of individuals.
- Good attention to detail to identify data discrepancies.
- Good communication skills required to give and receive information and work with a variety of individuals.
- Ability to maintain confidentiality
Language: Fluency in both oral and written communication in English and any local language
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at philippines.hr@wfp.org to advise us of any accessibility needs you may have.
This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide, working in more than 80 countries. It is well known for its ability to deliver food assistance rapidly to people in need. In 2020, WFP received the prestigious Nobel Peace Prize award for “…its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war".
In the Philippines, WFP focuses on crisis response and resilience building. Two of its strategic objectives are as follows: “Crisis-affected people in the Philippines are able to meet their food and nutrition needs during and immediately after an emergency” and “National and local government agencies have enhanced capabilities to reduce vulnerability to shocks”. Going forward, preparedness is core to WFP’s pillar on crisis response in the Country Strategic Plan (CSP) 2023-2028. These strategic objectives are framed within the context of the Philippines being one of the world’s most disaster-prone countries. It is an archipelago exposed to multiple hazards including intense typhoons, long-lasting floods, landslides, volcanic eruptions, and droughts. Disasters remain a leading cause of hunger, affecting all aspects of food security: economic and physical access to food, availability and stability of supplies, and nutrition.
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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
