Logistics Officer, Fixed Term NOA, Based in multiple duty stations ( Semera and Adama)
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
TERMS AND CONDITIONS
JOB TITLE: Logistics Officer
TYPE OF CONTRACT/GRADE: Fixed Term /NOA
NUMBER OF POSITIONS : 2
DUTY STATION: Adama and Semera, Ethiopia
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
These jobs are found in Adama and Semera. In the field. The role holders will liaise and cooperate with all staff in the various sections of the CO Fleet and HQ Fleet or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.
JOB PURPOSE
With the growing size of the WFP Fleet in Ethiopia, which is prompted by the upsurge in operations, Fleet operations have been decentralized to guarantee coverage of the country whenever and wherever transport challenges are faced. However, this decentralization of fleet operations brought another challenge in its management, especially in coordination of the fleet utilization, maintenance, spare parts inventory management, fuel, and many others. The incumbent, under the supervision of the Fleet Manager, Assist overall management of all Fleet operations, workshop activities and oversight of all Area Offices’ and Sub-Offices’ fleet/workshop assets and co-ordinate Fleet operations in accordance with the procedures, normative guidelines, and business rules as set by WFP.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall guidance and supervision of the Head of Fleet, the incumbent will perform the following duties and responsibilities:
1. Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records maintained properly.
2. Assist with Supply Chain Logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of WFP cargoes.
3. Assist in the training of staff, particularly GS staff; are adequately trained, cross trained and identify any additional training needs to achieve high working standards.
4. Follow up on projection of needs and call forward requirement.
5. Follow the movement of food and non-food items for the projects and operations in the country.
6. Identify the need of Fleet capacity in various sub stations in terms of food deliveries and geographical location and assign Fleet trucks accordingly.
7. Identify the need, based on programme plan, and request fuel accordingly.
8. Supervise Fleet staff as when required.
9. Handle petty cash and operational advance.
10. Carry out assessments of road conditions and purchase appropriate types of tyres with minimum cost.
11. Identify staffing needs in AOs and advise the Fleet Manager accordingly.
12. Administer Fleet Wave and make sure all the data is up to date.
13. Prepare yearly procurement plan and submit it to Head of Fleet.
14. Conduct regular meetings with service providers and identify areas where trainings are to be arranged for outsourced staff to maximize performance.
15. Develop procedures for maximum utilization of Fleet trucks.
16. Evaluate the technical conditions of aged Fleet trucks and advise on disposal.
17. Reconcile FMS and LESS data on monthly basis for deliveries made by Fleet.
18. Monitor fuel consumption on monthly and analyse the consumption of each truck.
19. Extract data from FMS and prepare monthly, quarterly, and yearly reports.
20. Assist all Area offices’ and Sub-offices’ fleet/workshop’s that maximum health and safety requirements are met in full, together with considerations for environmental needs.
21. Travel occasionally to all Area offices and Sub offices as and when required by the Organisation.
22. Will perform any other duties as requested by Head of Fleet/Supply Chain.
PERSONS REPORTING:
• Convoy Leader
• Drivers
• Logistics Assistant
• Business Support Assistant.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management, or another related field, or First University degree with additional years of related work experience and/or training/courses.
Experience: At least 2 years of post-graduate professional and relevant work experience in a humanitarian organization and dealing with logistics operations.
Knowledge & Skills:
• Experience coordinating service providers’ contract execution.
• Experience in evaluating offers and writing proposals.
• Experience in report writing.
• Ability to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders
Languages: Fluency in oral and written communication in English and Local Language.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
DEADLINE FOR APPLICATIONS
20, March 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
