Programme Assistant (NGO Partnership & GFA) G5 – Hama Office VA007-2023
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
DEADLINE FOR APPLICATIONS
All applications should be received no later than 19 Maech 2023
CONTRACT TYPE & DURATION
Contract Type: Fixed Term Contract – GS5
Duration: 12 months
Duty Station: Hama
Number of required employees: 1
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.
In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.
STRATEGIC OBJECTIVE/ACTIVITY:
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.
In Syria, WFP provides food assistance to more than 5 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.
ORGANIZATIONAL CONTEXT
The Programme Assistant (NGO Partnerhsips and GFA) will work within the Programme unit in Hama FO. The job holder will work in close collaboration with other WFP units involved in the implementation of WFP’s activities (activity focal points and other colleagues within Programme, logistics/retail, Finance,IT and others), with partnership and emergency focal points in WFP’s Country Office, as well as with external partners such ascooperating partners.
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The Programme Assistant (NGO Patrnerships and GFA) will work in the Programme Unit and in collaboration with other units of WFP Central Area office and Country office. This position is based in Hama and falls under direct supervision of the Programme policy officer in Homs and day-to-day guidance and collaboration with Programme Associate in Hama.
The purpose is to boost and uphold efficiency in programme patnerships and implementation of general food assistance
KEY ACCOUNTABILITIES (not all-inclusive)
Within delegated authority, the Programme Assistant (NGO Patrnerships and GFA) will be responsible for the following duties:
• Field Level Agreements (FLAs), amendments, Note for the Records (NFRs) and related documents as required.
• Enter Field Level Agreements (FLA) information in WINGS/ CO Monitoring & Evaluation Tool (COMET) as required.
• Undertake quarterly/annual reconciliation of Cooperation Partner (CP) payments and provide technical feedback to the Field Offices / Cooperation Partner (FOs/CPs.)
• Oversight at the Country Office/Field Office level to review Cooperation Partners (CPs) invoices ensuring the correct exchange rate is used and follow up on any commodity losses reported in the distribution report.
• Create Service Entry Sheet (SES) entries in WFP’s SAP system when required.
• Maintain the payment tracking sheet, prepare weekly status report, and flag any issues that require action.
• Provide guidance, training, and oversight to Cooperation Partners (CPs) related to payment process.
• Translate documents related to NGO Partnership and payments.
• Undertake operational oversight visits to Cooperation Partners (CPs). Contribute to update the checklist.
• Prepare visit report including follow up action points, and provide feedback to Cooperation Partners (CPs), Field Offices, and Country Office as required.
• Follow up on Field Level Agreement (FLA) and FLA amendment cases and provide support as required.
• Create Food Release Notes (FRN) for GFA in COMET based on inputs and guidance from GFA team leader.
• Develop and maintain distribution report templates tailored for each NGO and SARC branch (which includes FDPs as per FLA). These templates would have a clear breakdown between “cycle” and “month” for those months when dispatch was delayed and distribution spilled into next month.
• Develop new/or improve existing GFA tracking sheets to track reach against targets/needs. Again these wouldneed to be aligned with FLAs/FDPs and show proper zoning.
• Any other task assigned by supervisor.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Programme Lifecycle & Food Assistance | Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring. |
| Transfer Modalities (Food, Cash, Vouchers) | Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation. |
| Knowledge of Specialized Areas | Understands basic technical concepts and data andtheir relevance to food assistance programmes. |
| Emergency Programming | Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes. |
| Strategic Policy Engagement w/Govt | Understands and applies basic principles of engagement with government counterparts at the national or local level. |
STANDARD MINIMUM QUALIFICATIONS:
Education: Completion of secondary school education.
Experience: Minimum five years of relevant working experience in fields of partnership management, humanitarian assistance delivery, general accounting, book keeping, corporate customer relations, project monitoring, evaluation and management, financial reporting and auditing, vulnerability analysis, targeting and prioritization, budgeting and programming or other closely related fields
Language: Fluency in both oral and written communication in English and Arabic.
TERMS AND CONDITIONS
Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:
- Company/Organization name and scope of work of the organization
- Exact Position Title
- Contract type: part-time, full-time, volunteer, consultant, or freelancer
- Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
- Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
- A proof of your experience will be required in the final stage of recruitment.
Only shortlisted candidates will be invited to the next stage of the selection process.
Candidates must get an auto confirmation email once application is submitted.
HOW TO APPLY
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Internal candidates:
https://performancemanager5.successfactors.eu/sf/jobreq?jobId=545817&company=C0000168410P
External candidates:
https://router.job-listing.wfp.org/sfcareer/jobreqcareer?jobId=545817&company=C0000168410P
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Qualified female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
