Finance Coordinator -WOS

Finance Coordinator -WOS

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks, and promote sustainable change by supporting community-led and market-driven initiatives. Recognizing both the great potential and the complex challenges faced by the Middle East, since 1989 Mercy Corps has been implementing a range of humanitarian assistance and development programs tailored to the specific needs of the region and of those communities where we work.

General Position Summary

Finance Coordinator is a key member of the finance department, and, as such, supports all aspects of financial management, working collaboratively internally with entire finance, program and operations teams, to ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations. S/he works under the direction of the Accounting Manager and assist in general accounting, compliance and budgeting functions, while working collaboratively with all field teams to ensure that financial resources are used efficiently; and a wide range of operational needs of the country program are met.

Essential Job Responsibilities

• Daily review of payments requests, Procurement packages, HR process, IMTA orders and Activity Budgets as per approved AAM.
• Review and post all financial transactions and ensure that all in comply with MC & donors rules and regulations.
• Review payroll (including the EOS calculation) for WOS and ensure its correct calculation and compliance with MC policies.
• Review monthly payment for WOS drivers and monitor the monthly payment to ensure correct calculation in comply with MC policies.
• Provide active support during the month-end accounting close process such as: monthly amortization, account reconciliation, ensuring accuracy and completeness of the ledgers, journal batches before posting.
• Support with submission of the monthly & yearly accounting report to Mercy Corps Headquarters, including general ledger files, account reconciliations, HQ package and other financial information.
• Review of all monthly outstanding advances and perform aging analysis and ensure that all outstanding advances are settled cleared on time.
• Assist in intercompany account reconciliation to ensure all outstanding balances are cleared from the country ledger plus any other transit accounts.
• Prepare balance sheet accounts reconciliation monthly and advise for any corrections or alignment.
• Assist during the audit processes. Proactively Liaising with Program and sub-award units as necessary.
• Support the GL Review Process and follow up in case of the required adjustment.
• Provide close and strong support for all fund transfer activities and for all payments done through money transfer agents and ensure proper supporting documents are in place before submission.
• Ensure the completeness and verification process of all sub grant payments happening through the fund transfer process.
• Ensure the IMTA fund transfer payment trackers or processes charts are properly handled.
• Responsible for daily and weekly reconciliations of IMTA payment tracker.
• Coordinate payment request/money transfer orders/wire transfer and facilitate the timely release of funds for the program activities as well as a reimbursement to vendors/service providers, etc.
• Ensure all transfer notes hard and soft copy of documents are properly maintained/archived.
• Maintain filing and archiving system for all financial records, ensure that financial records filled as per MC procedures.
• Any other related duties that assigned by the supervisor.

Organizational Learning

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

N/A

Accountability

Reports Directly To: Accounting Manager

Works Directly With: Budgets and Financial Analysis Unit; Field finance teams; Director of Programs, Program Managers, Sub-Award Director (with authority for technical financial matters) and others

Knowledge and Experience

• A BA/S or equivalent in accounting or finance required; advanced degree preferred.
• At least 5-7 years of progressive financial management experience
• At Least 3-5 years of Experience in grants management and understanding of OFDA, EC, ECHO, FCDO and other major donor regulations.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet is required.
• Experience with online-based accounting/financial management systems, Navigator experience strongly preferred.
• Experience of working with Informal Money Transfer Agencies and excellent negotiating and communications skills.
• Highly developed time management and prioritization skills and ability to meet multiple deadlines in high paced, fluid environment.
• High attention to detail and ability to maintain quality work under any circumstance.
• Excellent oral and written English skills, effective verbal and written communication, multi-tasking, organizational and prioritization skills.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.

Success Factors

The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.

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