Emergency STA Budget Officer

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Program / Department Summary

Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks, and promote sustainable change by supporting community-led and market-driven initiatives. Recognizing both the great potential and the complex challenges faced by the Middle East, since 1989 Mercy Corps has been implementing a range of humanitarian assistance and development programs tailored to the specific needs of the region and of those communities where we work.

General Position Summary

The Emergency STA Budget Officer is a member of the finance department and works under the direction of the Budgeting and Financial Analysis Lead. S/he is responsible for supporting MC Syria Finance team in budgeting and budget monitoring systems, policies and processes and ensuring compliance with awards’ conditions and donor rules and regulations. S/he collaboratively works with program teams to develop systems and tools that ensure that resources are used efficiently, and a wide range of operational needs of the country program is met.

Essential Job Responsibilities

PROGRAM MANAGEMENT

• Support the monitoring of grants’ performance for all donors. Work with budget holders to ensure that key processes and systems are in place to manage grant risk assessments, donor financial compliance and reporting process. Ensure grant budgets align with MC budgets and forecasts.
• Manage budget vs actual reporting process for all grants, and work with both MC and MCE HQ and program teams to improve/update templates to accommodate complex program needs.
• Oversee regular update/analysis of the BVAs and pipelines. Ensure monthly review of transactions for compliance and eligibility under grants.
• Assist Budgeting and Financial Analysis specialist on special projects requiring financial analysis.

TEAM MANAGEMENT: N/A

ORGANIZATIONAL LEARNING

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

ACCOUNTABILITY TO BENEFICIARIES

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility TBD

Accountability

Reports Directly To: Budgeting and Financial Analysis Specialist

Works Directly With: Syria program Finance and Compliance Unit; field finance teams; Program and Operations Managers, Grants Unit, HQ Regional Finance Officer, HQ Compliance unit and other

Knowledge and Experience

• A BA/S or equivalent in accounting or finance required; advanced degree preferred.
• 3-5 years of progressive financial management experience, supervisory experience will be considered an asset
• 3-4 years of budgeting, financial reporting and financial systems work experience, preferably in nonprofit sector
• Demonstrated experience in budgeting and budget planning including development of annual and grant budgets, forecasting and variance analysis.
• Demonstrated experience and skill with financial reporting preparation and presentation and proven ability to translate technical financial data into informative reports.
• Thorough knowledge of major donor rules and regulations and implications on budgeting and budget monitoring
• Advanced proficiency in Microsoft excel and experience with financial systems integration
• Demonstrated problem solving skills and ability to find creative solutions
• Proven ability to prioritize projects and initiate and follow through, with meticulous attention to detail
• Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
• Excellent oral and written English skills required
• Ability to work effectively with an ethnically diverse team in a sensitive environment.

Success Factors

The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Emergency STA Budget Officer must be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

Living Conditions / Environmental Conditions

The Emergency STA Budget Officer is based in Amman and is required to travel to the field locations up to 20-25% of his/her time. It is a secure location with access to main medical and other amenities. Housing is individual accommodation with unlimited freedom of movement beyond the house/office. The location is unaccompanied.

Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.

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