Business Support Assistant (G4) – Hama Office VA005-2023
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
DEADLINE FOR APPLICATIONS
All applications should be received no later than 19 March 2023
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Contract Type: Fixed Term Contract – GS4
Duration: 12 months
Duty Station: Hama
Number of required employees: 1
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.
In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.
STRATEGIC OBJECTIVE/ACTIVITY:
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.
In Syria, WFP provides food assistance to more than 5 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.
ORGANIZATIONAL CONTEXT
The Business Support Assistnace (BSA Admin) will work in the Programme Unit and in collaboration with other units of WFP Central Area office and Country office. This position is based in Hama and falls under direct supervision of Administration Assistant in Homs and day-to-day guidance and collaboration with Programme Associate in Hama.
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery
KEY ACCOUNTABILITIES (not all-inclusive)
Within delegated authority, the Business Support Assistant (BSA Admin) will be responsible for the following duties:
1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
3. Support processing and managing routine administrative and financial tasks in various functional areas including: creation of PRs and follow-up on POs and MPOs, to contribute to the effective and timely management of office services and resources.
4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
7. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
8. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
9. Guided by Standard operation procedures (SOPs), manage petty cash and office Safe
10. Support, under guidance, the organization and implementation of office events, travel arrangements, retreats and other duty gatherings
11. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff
12. Any other task assigned by supervisor.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work
Languages: Fluency (level C) in oral and written communication in Arabic and English
Knowledge & Skills:
- Proficient use of office equipment and computer software packages, such as Microsoft Word, excel, publisher and power point.
- Knowledge of work routines and methods to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Ability to offer guidance or basic on-the-job training to more junior staff
TERMS AND CONDITIONS
Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:
- Company/Organization name and scope of work of the organization
- Exact Position Title
- Contract type: part-time, full-time, volunteer, consultant, or freelancer
- Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
- Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
- A proof of your experience will be required in the final stage of recruitment.
Only shortlisted candidates will be invited to the next stage of the selection process.
Candidates must get an auto confirmation email once application is submitted.
OTHER SPECIFIC JOB REQUIREMENTS
If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar:
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Internal candidates:
https://performancemanager5.successfactors.eu/sf/jobreq?jobId=556640&company=C0000168410P
External candidates:
https://router.job-listing.wfp.org/sfcareer/jobreqcareer?jobId=556640&company=C0000168410P
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Qualified female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
