Logistics Assistant G6
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT JOB
Job Title: Logistics Associate
Grade: G6
Type of contract: Fixed Term
Duration: 1 year
Duty Station: Bangkok, Thailand
Vacancy Number: 827583
Date of Publication: 6 June, 2023
Deadline of Application: 19 June, 2023
This vacancy announcement is for Nationals from Bangkok, Thailand.
KEY ACCOUNTABILITIES
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Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
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Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
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Support oversight for commodity accounting data quality , Supply Chain funds management and integrity.
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Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
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Liaise with internal and external stakeholders to support Country Office’s logistics operations management and contribute to effective service delivery.
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Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
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Review the budget from Country Office, ensuring the alignment of supply chain costs with the supply chain matrices;
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Review / analyze the FTC (Food Transfer Cost) monitoring reports submitted by the Country Offices, highlighting impacts of FTC deficit or surplus and provide recommendations to the Country Offices and alerts to Supply Chain management.
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Provide advice and guidance to the Country Offices in the preparation of new supply chain matrices and disseminate corporate guidelines to COs;
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Assist in the commodity data reconciliation, as part of the Annual Country Report (ACR) exercise;
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Perform data entry in corporate EPR System – LESS (Logistics Execution Support System), as required to support Country Office operations;
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Support logistics emergency preparedness and response activities, deploy to emergency operations as required;
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Support monitoring and managing the donor’s grant validity dates (i.e. Terminal Obligation Date (TOD) and Terminal Disbursement Date (TDD)).
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Participate and co-facilitate training in supply chain area including, but not limited to, commodity accounting, contracting and other supply chain systems and processes to CO staff and other stakeholders;
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Perform other related duties are quired.
STANDARD MINIMUM QUALIFICATIONS
Education:
Completion of secondary school education. A university degree in Logistics / Supply Chain Management, International Relations, Business Administration, Management, Finance, Data Science or related fields would be an advantage.
Experience:
- At least six years of progressively responsible support experience including at least four years in the field of logistics, transport, warehouse management, finance, accounting, operations, or another related field.
- Experience in collecting and analyzing relevant technical data from diverse sources to foresee operational needs under various scenarios;
- Experience in maintaining corporate systems and running queries on ongoing shipments, pipeline information and food stock;
- Experience in administering third party service providers’ contracts;
- Experience in budget preparation, monitoring and reporting.
Languages:
Working knowledge of English language is required and additional local language a plus.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
**Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Request for Disability related Reasonable Accommodations:
It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: global.inclusion@wfp.org, cc’ing bangkok.recruitment@wfp.org. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.
ABOUT WFP
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
ORGANIZATIONAL CONTEXT
WFP’s Regional Bureau for Asia and the Pacific in Bangkok, Thailand oversees operations in 17 country offices including the Pacific, reaching 30 million people with assistance. The portfolio of our work ranges from humanitarian aid in Afghanistan, to school meals in Cambodia and Laos, supporting government, social protection schemes in India and Pakistan, climate change adaptation in Nepal and Sri Lanka, nutrition for mothers in Bangladesh and Timor-Leste, to emergency preparedness in Indonesia and the Pacific.
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
