Logistics Associate – Technical Data Management SC6
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Short Description
Job Title: Logistics Associate – Data Management Technician
No. Position/s: 1 (one)
VA No.: 514926
Date of Issue: 2 March 2023 Deadline: 16 March 2023
Type of Contract: Service Contract – SC6
Unit / Division: Supply Chain
Duty Station: Lilongwe (1)
Duration: 12 Months (Renewable)
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
JOB PURPOSE
The Ministry of Health has presented a Master Supply Chain Transformation Plan (MSCTP, 2021-2026), Which is meant to be enlightened with the Health Sector Strategic Plan (HSSP3) ,to provide high quality medical products to Malawians in an efficient and effective manner and strength the operations and sustainability of the sector. Malawi’s population continues to grow rapidly at a rate of 2.9%. (UNFPA 2021) which is one of the highest in Africa, leading to the constrained National Health and Supply Chain system. This implies the demand for service is also growing rapidly at a time when the supply chain system is facing a lot of challenges . To address this, MSCTP aims to improve process automation, data quality, system interoperability, and overall end-to-end visibility. Supply chain processes and systems play a critical role in strengthening health systems and providing end-to-end visibility, thereby improving health service delivery.
Aligned to Malawi’s long-term Digital Supply Chain (DSC) vision and considering all the persistent challenges in the supply chain of medical products, WFP as one key partner of the Ministry of Health has been approached to provide supply chain technical support and expertise through its partnership with Takeda Pharmaceutical Company Limited (Takeda) under Project Health Systems Supply Chain strengthening
Within the framework of this partnership between the Ministry of Health & WFP, a position of Data Management Technical Assistant will be financed by WFP for a minimum period of twelve (12) months, with a possible extension if a need persists and funding is available. The Data Management Technical Assistant will report directly to the MOH, working under the authority of the Director of Health Technical Support Service, and be fully integrated into the MOH structure
KEY ACCOUNTABILITIES (not all-inclusive)
- – Produce monthly supply chain dashboards to support health programs such as Essential Medicines, TB and others.
- – Engage with all relevant health supply chain actors (HTSS, CMST, Health Programs, district and health facilities).
- – Work closely with the various focal points of the health supply chain actors, especially those in monitoring and evaluation to validate data quality and assumptions.
- – Support health programs in coordinating and facilitating operational decision-making meetings where the supply chain dashboard and analysis are the basis of discussion.
- – Facilitate the design of the standard operation procedures (SOP) to ensure standardized and timely data sharing, list focal points, roles and responsibilities; to timely update, validate, and analyze the supply chain dashboard.
- – Train and support Ministry of Health staff and health supply chain actors in the usage of analytical products and data analysis tools.
- – Support HTSS management as the technical focal point for WFP-funded projects, providing overall coordination of joint initiatives and monthly project status updates.
- – Recommend system and/or process improvements to further enhance the performance of the Malawi public health supply chain.
- – Collect data on medical equipment for the purpose of establishing a national dashboard related to the physical asset management of medical equipment.
STANDARD MINIMUM QUALIFICATIONS
- Bachelor’s degree or equivalent in Statistics, Engineering, Supply Chain, Computer Science or Business Management.
- At least 2 years of relevant experience is required.
- Advanced use of Microsoft Office suite, particularly Excel (Power Query) and PowerPoint is required.
- Previous experience with data analysis is required; plus experience with data visualization tools (i.e., Tableau or Power BI) is preferred.
- Exposure to health supply chains and working with the public sector is preferred.
- Fluency in English is required.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. |
| Planning, Project & Resource Mgmt | Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. |
| Information Management & Reporting | Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has strong analytical skills (quantitative and qualitative) and is able to think outside the box
- Can balance complexity, idealism and pragmatism.
- Has good interpersonal and communication skills, and is able to work in a cross-functional, multi-cultural team
- Possesses strong time management skills and is able to plan and anticipate requirements, problems and obstacles.
- Can maintain focus and commitment to produce content under tight deadlines, while maintaining a good work-life balance.
- Is committed and motivated to achieve the Ministry Of Health goals.
DEADLINE FOR APPLICATIONS
16th March 2023
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Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
