Special Assistant to the Deputy Director

28 فبراير، 2023

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Job Title: Special Assistant to the Deputy Director

Division: PPF – Private Partnerships and Fundraising Division

Duty Station: Rome

Type of Contract: full-time regular Consultant

Level: 1

Duration: 11 months

Deadline for applications: 19.03.2023

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency working to create a world with zero hunger. WFP and its partners believe that no child should go to bed hungry and that individual and collective wellbeing can only be achieved if all children, women and men get the nutritious food they need to lead healthy, dignified lives. Each year, WFP assists 90 million people in 83 countries. Every day, some 5,600 WFP-chartered trucks are on the road, 92 planes are in the air and 20 ships are at sea. These numbers speak to WFP’s unparalleled reputation as an emergency responder, one that is often the first on the scene in the most difficult environments. WFP also works with partners to strengthen the resilience of communities most vulnerable to hunger and malnutrition through long-term development programmes aimed at boosting food security, local economies, education, employment and gender equality. While hunger and malnutrition are the world’s largest solvable issues, the needs are still immense and growing. 821 million people in the world suffer from chronic hunger.

The Private Partnerships & Fundraising Division (PPF) is responsible for working with the private sector to achieve greater impact in WFP’s work. PPF has embarked on an exceptionally ambitious new strategy to raise an additional one billion dollars for hungry or malnourished people in the next five years and to expand the contribution to WFP from the business sector through effective and sustainable long-term partnerships as well as from private individual supporters around the world. This includes securing new high impact technical partnerships, signing significant new corporate deals and growing existing relationships as well as building a base of one million individual supporters.

PURPOSE OF THE ASSIGNMENT

Working directly with the Deputy Director, the Special Assistant will be a dynamic and highly motivated professional providing effective support on a daily basis and ensuring operational effectiveness.

The SA will work and assist the Deputy in all aspects of her duties and will interact with a wide range of people within and outside the UN system.

The position purpose is to facilitate Deputy’s work by bringing in excellent judgement, discretion, interpersonal skills, problem solving capability, and experience of protocols. This should be ideally underpinned with an analytical mind, clear writing skills and ability to distil discussions.

ACCOUNTABILITIES / RESPONSIBILITIES

Provide a full range of support and leads the overall coordination and functioning of the Deputy’s Office
Provides advice to the Deputy on engagement and issues at hand across the Division of over 160 people
Supports the Deputy on the proactive engagement, communication and interaction with internal and external stakeholders
Form resilient and productive working relationships with client counterparts, keeping both parties on track towards achieving mutual goals
Act as a point of contact for the Deputy: both with staff and with selected leadership-level external partners
Serve as a resource and thought partner for aligning to Heads of the following PPF’s teams: Partnerships-Fundraising, Partnerships-Technical, Foundations, Global Services, RB Engagement
Maintain effective relationships with key business partners in WFP for PPF to include colleagues in the legal, HR and procurement teams and escalate issues to the Director and propose and navigate solutions
Manages overall communication: coordinating town halls, managing weekly meetings, developing related agendas, and summarizing meeting minutes
Supports the strengthening of partnerships through proactively proposing and arranging strategic meetings of the Deputy with representatives of Member States, external partners and stakeholders, as well as the participation of the Deputy at key events
Develop a calendar indicating document deadlines, leadership and board meeting dates and other key milestones to the Executive Board. Manages Executive Board engagement plan and calendar, scheduling bilats and organizing informal meetings as required
Participates in coordination and management of current and future strategic business opportunities
Participates in or keeps track of the work of key task forces related to organization-wide initiatives which contribute to the Deputy’s vision and functions
Drafts briefs, speeches and talking points for the Deputy for internal and external audiences
Reviews and exercises quality control of all items submitted to the Deputy for comments, or signature, including briefings, official correspondence, and press releases
Manages seamless coordination and communication across WFP's operating divisions and other key stakeholders
Coordinates, monitors and follows-up on tasks and deliverables assigned to internal and external partners and interacts with them on behalf of the Deputy, as needed
Handles routine inquiries and responsibilities but exercises good judgement on the need to escalate complex issues to the Deputy
Takes the initiative to problem solve and deliver solutions to barriers or blocks to operational issues which prevent effective and efficient implementation
Assesses and identifies the potential risks that may hinder the reputation, safety, security and financial prosperity of the Division. Always maintaining confidentiality of information, as appropriate.
Other responsibilities as required.

DELIVERABLES AT THE END OF THE CONTRACT

Ensured highest standard support and stewardship of all the responsibilities and roles taken on by the Deputy’s Office, including timely and high-quality delivery of documents, briefs, processes, presentations, organisation of strategic meetings, partnership objectives and information management and sharing, by acting as main focal point and contact person on behalf of the Deputy.
Delivered reliable and timely strategic advice, support and functional capacity to the Deputy to ensure full compliance of the Division with the objectives of the PS Strategy 2020-2025, creation of valuable partnerships with internal and external clients, coordination capacity within the teams and line management to junior resources.

QUALIFICATIONS AND EXPERIENCE REQUIRED

Education	University degree in Business Management, International Development, International Relations, Political Science, Economics, Marketing, Communications or other relevant field, or First University degree with additional years of related work experience and/or trainings/courses.
Work history	minimum of 4 year’s progressive experience working in finance, business administration, human resources, accounting, procurement or other related area is required.
Hard skills	Essential computer skills in Microsoft Office applications: proficiency in Word, PowerPoint and Excel Proven ability to conceptualize, plan, manage, develop and monitor processes Excellent understanding of global issues and an ability to translate an Organisation’s mission Administrative and financial history with greater independence and decision making and managing complex budgets is desirable Working experience with SAP is desirable Ability to develop and implement office procedures and technology
Soft skills	Uphold a strict level of confidentiality Strong interpersonal skills and the ability to cultivate relationships and influence senior decision-makers Highly organized with exceptional planning and problem solving skills Ability to handle multiple tasks within deadlines and deliver on commitments Work effectively in a multi-cultural environment and international organization Understanding or appreciation for working in a large, complex, hierarchical, decentralised and geographically dispersed organisation Uses tact and courtesy to give and receive information with a variety of individuals (people oriented) Motivated team spirit and contributed to an inclusive and sound working environment (team player) Highly adaptable to change and comfortable dealing with ambiguity, stress and competing demands with grace and humor
Language(s)	Excellent command of spoken and written English Intermediate knowledge of another official UN language would be a plus (Arabic, Chinese, French, Russian, Spanish).

Terms and Conditions

Short-listed candidates can be subject to written assessment.

WFP offers a competitive compensation package which will be determined by role’s responsibilities and deliverables, please acknowledge the level of this consultancy offer and be aware that as per UN policy any negotiation based merely on personal cv is not allowed.

This consultancy assignment is renewable upon funding.

Visit the website for detailed information on working with WFP: http://www.wfp.org – Click on: “Our work” and “Countries” to learn more about our operations.

Qualified female applicants and qualified applicants from developing countries are especially encouraged to apply.

WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the Organisation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We greatly appreciate your interest in WFP and joining our mission to achieve Zero Hunger by 2030

Saving Lives, Changing Lives!

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28 فبراير، 2023

0 0 6 دقائق