Driver / Logistics Assistant

Driver / Logistics Assistant

Project Overview

The Kaizen Company (Kaizen) is an international development consulting firm and an incubator for innovative, scalable solutions that address emerging market challenges and opportunities. Our proven solutions catalyze locally driven organizational and institutional performance improvements and establish communities of practice that facilitate peer-to-peer learning and the achievement of shared goals. We aspire to transform the nature and impact of development assistance and work to strengthen organizations and institutions through innovative approaches to organizational development, reform, and change.

The Kaizen Company is seeking applications for a Driver / Logistics Assistant position under a USAID-funded activity in Jordan. The Enhancing School Management and Planning (ESMP) Project objective is to develop sustainable system and process improvements related to school planning, design, construction, and maintenance and enhance the staff capabilities within Jordan’s Ministries of Education (MOE) and Public Works and Housing (MPWH) to improve the school management and planning process, and the quality of school environments in Jordan.

The scope of this project is to provide assessment expertise, technical assistance, capacity building, collaboration, facilitation, and training to targeted stakeholders and counterparts to improve existing management systems and procedures used by the Government of Jordan (GoJ) in the education sector, improve performance and sustain these improvements.

Purpose of Assignment

The Jordanian Ministry of Public Works and Housing (MPWH) manages the school design and construction process through contracts with specialized architectural engineering firms and contractors selected through MPWH tendering processes for school building design, construction, supervision, and construction management. After schools are built, the MPWH and Ministry of Education (MOE) form a committee to review and approve the final work before officially transferring the responsibility of the schools’ operation to the MOE. There is, typically, a two-year defects liability period during which the construction contractor is responsible for repairing any faults in the building.

MPWH manages hundreds of construction projects, yet project management and document retention systems could be more optimal. As a result, contract timelines are not enforced, project delays go unanswered until they escalate, documentation needs to be better cataloged, and the Ministry is often responsible for contract-related financial penalties.

ESMP is working with MoE and MPWH to look at the construction management process institutionalized at both ministries from a holistic perspective, starting from project inception to closeout and taking over, and provide technical expertise and support to enhance the ongoing procedures and processes. The goal is to develop and conserve the built environment through clients/donors, public and private sector organizations, and individuals to meet the changing needs and increased challenges of school infrastructures in Jordan and achieve better control over project delivery, cost, and quality of the school facilities.

Scope of Assignment

The Driver / Logistics Assistant will provide transportation to project staff and stakeholders. This individual will also provide logistical support to the project’s operations and finance team. This position is located in Amman, Jordan.

Responsibilities

Driver:

• Drive project vehicle as and when instructed by authorized project personnel.

• Keep detailed records of vehicle “Mileage Log” and maintenance performed.

• Identify and report any vehicle problems/defects to the Operations & Finance Officer and the Finance & Operations Manager immediately.

• Maintain the general cleanliness of the vehicle, including the exterior body and the interior.

• Ensure loading and off-loading in and out of the office and assigned vehicle.

• Ensure the assigned vehicle always carries essential tools and materials (e.g., spare tire, jack, belts, ropes, different types of spanners, etc.).

• Adhere to and respect Jordan's traffic rules, regulations, and project policies and procedures.

• Listen to traffic and weather reports, staying up-to-date on road conditions.

• Adjust the route to avoid heavy traffic or road construction.

• Any other duties as assigned by the line manager.

Logistics Assistance:

• Support financial activities such as procurement and other administrative tasks, as assigned by the Finance and Operations Officer.

• Support the project office by performing general service tasks, repairs, and deliveries.

• Welcome and direct all guests to the Project Office, monitor visitor entry and exit to program offices, maintain visitor records, and set appointments for project staff, as needed.

• Answer the phone and monitor office communications.

• Provide general office management services, responding to requests and preparing correspondence as required.

• Assist the Finance and Operations Officer in preparing and filling any necessary documents.

Qualifications

• High school diploma

• Knowledge of driving rules and regulations

• Strong communication and interpersonal skills

• Intermediate level English (reading, writing and speaking)

• Excellent navigational skills

• Basic computer skills, including use of Microsoft Word and Google Docs

• Ability to maintain confidentiality of company information

• Any other duties as assigned by the line manager

At Kaizen, A Tetra Tech Company, we find strength in our diversity. We are committed to creating and sustaining an inclusive working environment where everyone has an equal opportunity to fulfill their potential. We know that we can only do development differently if we are open to and inclusive of new and unique perspectives. We encourage candidates of all abilities, ages, gender identities and expressions, national origins, races and ethnicities, religious beliefs, and sexual orientations to apply. Further, we urge parents and non-parents, married and unmarried, those from different or non-traditional educational backgrounds, and persons of all other diverse identities or experiences to apply. Kaizen is an equal opportunity employer.

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