Administration & Office Manager

25 فبراير، 2023

0 1 دقيقة واحدة

الوصف الوظيفي

In-charge of office operations and administration management including facilities, utilities, billings and handling legal documents of the company.
Manages contract and price negotiations with relevant suppliers, service providers and office lease.
Plans and coordinates administrative procedures and systems and designs ways to streamline processes.
Monitors inventory of office supplies and procures replenishment with attention to budgetary constraints.
Manages vendor registration for corporate organizations and government entities required for enrollment stage.
Manages the logistics requirements of each course on a weekly basis, i.e. catering services, amenities, curriculum materials, training room and break room setups, updated rosters, and assistant briefings.
Manages assistants’ programme by updating databases, reaching out to assistants to confirm sign-ups, plotting assistants’ final roster and maintaining good relationships with them.
Ensures onboarding letters and welcome emails are sent out to the respective participants and attends to any logistics and course management queries.
Updates post-course database, reviews leaders and participants feedback, and maintains reports against the previous course.
Maintains CTI Dubai License Fee reporting and updates courses on a monthly basis.
Manages monthly invoices of leaders, suppliers and consultants.

Proven experience in administration and office management role
Knowledge of office management systems and procedures
Proficiency in MS Office Suite
Proficiency in Google Suite
Attention to detail, analytical, and problem solving skills
Excellent written and verbal communication skills
Excellent organizational and multitasking abilities
Time management skills and ability to prioritize tasks by deadline and organize a worklist
Bachelor degree; additional qualification as a skilled Office Administrator or Executive Secretary is a plus
Bilingual – Arabic & English Speaker