Budget & Programming Officer- Fixed Term-NOC, based in Addis Ababa

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

TERMS AND CONDITIONS

JOB TITLE: Budget & Programming Officer
TYPE OF CONTRACT: Fixed Term-NOC
UNIT/DIVISION: Resource Management Unit
DUTY STATION (City, Country): Addis Ababa, Ethiopia
REPORTING LINE: Head of Resource Management Unit or the designate

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The position is found in WFP Ethiopia Country Office based in Addis Ababa. The job holders typically report to the head of the Resource Management unit or the designate. Job holders usually operate across an assigned area and work independently, using technical knowledge and experience to analyze data, prepare reports, provide advice and solutions to problems, and identify improvement opportunities.

JOB PURPOSE

To lead budget and resource analysis and programming activities and/or provide technical support in HQ/RBs, partnering with senior management to apply best practice approaches that support the efficient, effective and compliant utilisation of funds.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Participate in the development and implementation of plans, policies and procedures for budget and programming activities (including PSA, Management Plan, Project budget, extra budgetary, ensuring that objectives are achieved in compliance with corporate, regional and functional strategies.
2. Create and review project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimise resources.
3. Monitor and provide advice on actions related to project closure and resource transfer.
4. Monitor and provide advice on fund utilisation and advance financing, loan and borrowing, repayment and refinancing arrangements; alerting Country/Regional Directors to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses, and proposing appropriate solutions.
5. Monitor and manage the resource pipeline to maximise operational effectiveness, adhering to standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
6. Contribute to the preparation of food-demand plans to support management and usage of corporate Global Commodity Financial Facility, and provide information and advice to guide HQ/RB decision-making when multiple projects compete for the same stock.
7. Ensure correct budget and project documentation is created, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures.
8. Coordinate and prepare accurate reports, to provide consistent information for stakeholders, and to identify trends/issues and propose solutions that support decision-making by senior management.
9. Analyse data and propose well-researched ideas to senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds.
10. Build capacity of WFP staff in budgeting, fund management and operational planning, through preparing and delivery training, coaching, guidelines and manuals.
11. Represent the unit at internal meetings/committees/working groups as required, in order to contribute to discussion of key issues from a budget and resource programming perspective.
12. Manage junior officers/staff to ensure appropriate development and enable high performance.
13. Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of financial risks.
14. Other as required.

STANDARD MINIMUM QUALIFICATIONS

• Education: Advanced University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with 7 years of related work experience and/or training/courses.
• Experience: At least five years of postgraduate professional experience in leading the preparation, monitoring of project budget plans and providing financial analysis and technical advice.
• Proven ability to take initiative, develop and execute demanding work plans.
• Ability to analyze and identify opportunities and challenges and develop and propose solutions to budget challenges.
• Proven ability to establish and maintain excellent working relations with colleagues and external partners and deal tactfully and patiently with different people.
• Experience in managing diverse interests and perspectives and build consensus.
• Language: Fluency in English language and the duty station’s language.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
• Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
• Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
• Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

• Look for ways to strengthen people's skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
• Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
• Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
• Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

• Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
• Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
• Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
• Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

• Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
• Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
• Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
• Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has experience translating operational requirements into financial information.
• Has experience preparing budgets and reports for management.
• Had produced consolidated pipeline information, budgets, supply chain and operational plans.
• Has experience in reviewing plans and budgets.

DEADLINE FOR APPLICATIONS

10 March 2023 (Open to Ethiopian National Only)

This position is open to all qualified candidates. Female applicants and people with disability are especially encouraged to apply.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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