Senior Procurement Manager

23 فبراير، 2023

0 1 3 دقائق

الوصف الوظيفي

Job Purpose :

As assigned by the Procurement Director he/she will manage high level contracts in addition to directing the activities of the Procurement Staff while coordinating the over-all activities of the Procurement Department for procuring goods and services based on approved Purchase Request Form’s (PRF’s) from the requesting departments. The requested items may be raw materials, equipment, tools, parts, supplies and/or advertising. The reviews and acceptance of procurement requisitions will be in accordance with the company's Procurement Policy Standard Operating Instructions and/or as directed by the Procurement Director.

Accountability Area :

Manage all procurement and contracting activities including pre-qualification, tender management, negotiation and preparation of contracts.
Follow the company's Procurement Policies and Procedures and monitor purchase related activities accordingly and ensure integrity of the process.
Develop and maintain good relationship with all departments to promote effective and efficient purchasing.
Supervise and motivate Procurement Department Managers and employees.
Take appropriate personnel related action (i.e. command, discipline, evaluate etc.) with Procurement staff as required.
Develop sourcing and procurement activities that support key business objectives.
Develop and execute strategies to facilitate improvements for Procurement Services.
Ensure the execution of procurement strategies, objectives across the business to ensure consistent and high-quality value delivery.
Implement best practices in procurement and supplier management to support commercial and operational objectives.
Ensure the execution of standards, controls, policies, procedures and performance metrics to effectively and efficiently manage the acquisition and reporting of third-party spend across the company.
Lead rigorous and objective contract negotiations with key internal stakeholders, legal department Finance and support groups.
Conduct business review meetings with key stakeholders to assess risk…Prepare and post staff schedule in accordance with business needs.
Provides current market rates of materials for pricing and costing when required.
Ensures that relevant Quality Assurance / Quality Control procedures are followed.
Provides reports to the management and ensures that procurement activities are conducted in a smooth, prompt and professional manner.
Ensures continual update of the Procurement Tracker on a timely basis and provides Procurement Status to the Procurement Director
Oversees, manages the establishment of a list of qualified vendors who are willing and capable of providing quality products in a competitive market within the Procurement Office.
Attending meetings, writing reports and delivering presentations to a variety of audiences;
Maintaining good Governance and audits / statistical records;
Perform other duties as assigned by the Direct Manager.
Acts as the Procurement Director during periods of his absence.

Indicative KPIs :

Meet 90% of Audit Compliance.
Set up Blanket agreement or contract with top 5 service provider or supplier in relation to volume and cost to minimize procurement process by 50%.
Reduce manual purchase request by 80% in order to have a system generated purchase transaction and record.
Introduce cost saving methods and procedures in order to achieve at least 5% reduction from transport expenses.

Job Challenges :

Job may require flexibility in working schedule to meet Client’s expectations even after working hours

المهارات

Education/ Qualification:

Bachelor’s degree or equivalent professional qualification with demonstrated experience

Work Experience :

Minimum 10 years hands-on experience of procurement with at least 5 years in a supervisory/managerial position.

Knowledge:

Knowledge of procurement processes within the UAE
Knowledge of import regulations
Sound Knowledge of UAE supplier market (ideally FM sector)

Skills:

Excellent communication skills
English Language
Negotiation skill
Interpersonal skills
Planning, organizing and analytical skills
Ability to work under pressure

Competencies:

1.CORE:

Adaptability
Attention to Detail
Customer Orientation
Initiative
Integrity

2.MANAGERIAL:

Directedness
Leadership
Impact and Influence

3.FUNCTIONAL:

Analytical/ Logical Thinking
Business Acumen
Change Leadership
Conceptual Thinking
Relationship Building

Additional Information (Optional)

The deliverables of this position are critical for maintain supply chain from the vendors to stores and eventually to the Clients. Lead by personal example all times to portray good corporate image and encourage the staff to do the same.