Monitoring and Evaluation Officer

Job purpose:

The MEAL Officer will be responsible for performing monitoring and evaluation functions across programme portfolio and its activities and provide expert advice to management. Duties will include developing and updating the project/activity and annual monitoring and evaluation plans, data collection, annual and semi-annual reports; analyze monitor and evaluate progress toward planned milestones, achievements and expected results, and report regularly on such progress to diverse target audiences.

Duties, objectives, and competencies

Job Responsibility #1: Evaluation and Capacity Development (% of time: 50%)
The MEAL Officer will serve as project lead for key projects and activities related to monitoring and evaluation support. S/he will be instrumental in strengthening skills of and serve as a central resource to DRG Office team members, and other key sector actors and implementing partners in the area of monitoring and evaluation. Specific duties will include:

• Provide technical input to strengthen and operationalize Questscope’s monitoring and evaluation system, work and liaise with the team members, donor, implementing partners and other relevant actors.
• Develop and coordinate calendars; schedule and document (e.g. terms of reference, scopes of work, Task Order Statements of Work, etc.) to procure and conduct mid-term and final performance evaluations and other relevant analytical works; provide technical guidance, expertise and input to team members and implementing partners as needed.
• Monitor project-level progress and assessments, studies, and other analytical efforts, keeping close contact and collaboration with relevant contractors, grantees, government and other partners.
• Provide input and coordinate performance and impact assessments; collect and disseminate lessons learned and share successes during project implementation.
• Conduct regular events to communicate or train team members and implementing partners in key areas of monitoring and evaluation.
• Coordinate with Program Office monitoring and evaluation personnel dealing with monitoring and evaluation for routine tasks and remain updated on monitoring and evaluation policies and practices, particularly USAID’s Evaluation Policy.
• Lead the team to create a plan to operationalize and capacity build CLA practice across implementing teams and partner organizations, including creating a culture of learning and systems thinking to stimulate an adaptive, iterative management approach.
• Lead and/or collaborate with programme assessors on the design and roll out of the program assessments, formative research, baseline study, and evaluations, while setting up effective systems for continuous learning, reflection, and adaptive management.

Job Responsibility #2: Data Coordination, Analysis and Management (% Of time:35%)
The MEAL Officer will be responsible for managing the Questscope Performance Management Plan, implementing partners (government and contractors) to ensure timely and consistent data collection, consolidation, and communications. Specific duties will include:

• Periodically review to assess the extent to which performance indicators remain relevant and useful and suggest the necessary adjustments over time.
• Provide quality control for all aspects of MEAL included in the Operational Plan and Performance Report.
• Coordinate and consolidate input from implementing partners for the preparation, analysis and timely submission of Annual and Semi-Annual Program Reports and ensure follow-up to track, oversee and verify large volumes of data collected from implementing partners prior to consolidation into USG reports.
• Collaborate with the team to prepare accurate pipeline levels and future resource requests as well as procurement plans for semi-annual portfolio reviews.
• Develop clear ways to represent, summarize and communicate the analysis verbally and in writing (e.g., graphics) to inform reporting requirements, project communications for internal mission and external use.
• Analyze quantitative and qualitative data and presents reports on findings to the programme team and the management.
• Develop databases, spreadsheets or other tools to ensure that data is compiled and readily available.
• Develop MEAL perspective narratives on the annual program performance results jointly with program areas’ technical advisors and managers.
• Assist the team to maintain electronic and hard copy files to meet the Automated Directives System requirements.

Job Responsibility #3: Program Performance Monitoring (% Of time: 30%)
The MEAL Officer will provide technical assistance to the programme team in monitoring the performance of the portfolio’s programs. Specific duties will include:

• Track, report on and facilitate implementing partner compliance with monitoring and evaluation policies and procedures, including ensuring that Performance Management Plans (PMPs) are regularly updated, and data quality assessments conducted on all performance indicators.
• Develop results vs. targets tracking system by program area on a quarterly, semi-annual and annual basis for monitoring partner performance.
• Conducts periodic site visits to assess partner data collection methods and provide technical assistance to implementing partners.
• Develop and maintain a project monitoring plan for the programme portfolio.
• Provide feedback to management, donor, and stakeholders during partner’s quarterly program review meetings.
• Participate in interagency monitoring and reporting as necessary.
• Provide written and oral reports to the team on progress, impact, problems, constraints, and opportunities, identifying strengths, deficiencies and suggesting corrective actions, where necessary.
• Collect and disseminate lessons learned and share successes during project implementation.

Any other duties as assigned.

Requirements (essential)

• Minimum BA degree in development studies, research methods, knowledge management, statistics, economics, social sciences, women’s studies, public policy, monitoring, and evaluation, or other relevant field required.
• Minimum 7 years of managing, MEAL, and/or research work at a program or country level, including supervising staff.
• Strong inter-personal skills such as communication, negotiation, representational and program/project management and coordination, time management, quantitative and analytical skills with ability to communicate technical information clearly and effectively with professional.
• Must be diplomatic but firm in dealing with and cultivating relationships with a wide variety of officials.
• Proven track record in facilitating adaptive management through evidence-based decision-making required.
• Experience working on USAID programmes.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management
• Experience with a theoretical and practical background in research and skill in participatory qualitative and quantitative methodologies and techniques, including experience in planning and managing surveys and developing and refining data collection tools required.
• Strong qualitative and quantitative data analysis skills and knowledge:

• Demonstrated understanding of intermediate statistics and ability to summarize and make predictions from multiple data sets. Power user with Excel required.
• Demonstrated understanding of qualitative methodologies

Requirements (desired)

• Experience in leading MEAL in Education programmes is strongly preferred.
• Knowledge of Sphere and Core Humanitarian Standards.
• Familiarity with competencies-based approaches to agency and empowerment preferred.
• Excellent oral and written English skills.
• Strong knowledge on Reports/Data visualization is a district advantage.
• Experience in using software such as PowerBI, SPSS, STATA

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