HR Officer (Short-Term Assignment)
HR Officer (Short-Term Assignment)
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
The Program Summary
As a result of the devastating earthquake that hit Northwest of Syria, Mercy Corps is working on responding to the urgent needs on the ground through its emergency response program which provides emergency relief and helps communities to recover and build resilience for future shocks.
The Position Summary
The HR Officer is a temporary position to support in covering the urgent priorities resulting from the emergency response program’s needs. He/she will mainly be responsible for supporting the recruitment needs and ensuring that full recruitment cycles are rendered as per MC’s policies and procedures.
The HR Officer works closely with the Senior HR Officer as well as all the HR team, Supervisors & Managers, and all staff to bring efficiency in HR processes and procedures.
Essential Job Responsibilities:
Recruitment
Handle recruitment processes under the direction of the Senior HR Officer:
-With the support of the Senior HR Officer, identify the suitable adapted emergency recruitment procedure if applicable.
-Hold kick off meetings with hiring manager to identify longlisting criteria for the positions to be filled.
-Prepare application forms and job advertisements, and coordinate with the field team to post the advertisement on the ground.
-handle recruitment arrangement, longlisting, attending the interviews, communicating with hiring managers as required, conducting candidate background check and completing all recruitment process as per MC recruitment procedures
-Ensure that Mercy Corps country personnel hiring strictly adheres to Country labor law and other laws as applicable.
-Complete all recruitment documentation in compliance with MC’s and donor regulations. .
-Ensure hiring managers and head of departments are regularly updated about the status of their relevant recruitment processes.
Onboarding
-Ensure all new hires are communicated with the HR team and that full documentation is handed over.
-Support HR Assistants in onboarding new hires, which includes having all relevant documents signed and completed before starting date such as Job Description, contract, policies and procedures especially the National Employee Handbook and Security Manual.
– Production of contracts and job offers, statements of terms and conditions of employment, undertake amendments as necessary and assist with any contractual related queries, when necessary.
-Provide complete recruitment files
-Ensure PAFs, job offers, and employment contracts are produced correctly and on a timely manner.
Staff management
-Assist HR Assistant with the information, tools and resources needed to perform the job.
-Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
-With the support of the Senior HR Officer, identify the suitable adapted emergency recruitment procedure if applicable.
-Hold kick off meetings with hiring manager to identify longlisting criteria for the positions to be filled.
-Prepare application forms and job advertisements, and coordinate with the field team to post the advertisement on the ground.
-handle recruitment arrangement, longlisting, attending the interviews, communicating with hiring managers as required, conducting candidate background check and completing all recruitment process as per MC recruitment procedures
-Ensure that Mercy Corps country personnel hiring strictly adheres to Country labor law and other laws as applicable.
-Complete all recruitment documentation in compliance with MC’s and donor regulations. .
-Ensure hiring managers and head of departments are regularly updated about the status of their relevant recruitment processes.
Onboarding
-Ensure all new hires are communicated with the HR team and that full documentation is handed over.
-Support HR Assistants in onboarding new hires, which includes having all relevant documents signed and completed before starting date such as Job Description, contract, policies and procedures especially the National Employee Handbook and Security Manual.
– Production of contracts and job offers, statements of terms and conditions of employment, undertake amendments as necessary and assist with any contractual related queries, when necessary.
-Provide complete recruitment files
-Ensure PAFs, job offers, and employment contracts are produced correctly and on a timely manner.
Staff management
-Assist HR Assistant with the information, tools and resources needed to perform the job.
-Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
-Prepare application forms and job advertisements, and coordinate with the field team to post the advertisement on the ground.
-handle recruitment arrangement, longlisting, attending the interviews, communicating with hiring managers as required, conducting candidate background check and completing all recruitment process as per MC recruitment procedures
-Ensure that Mercy Corps country personnel hiring strictly adheres to Country labor law and other laws as applicable.
-Complete all recruitment documentation in compliance with MC’s and donor regulations. .
-Ensure hiring managers and head of departments are regularly updated about the status of their relevant recruitment processes.
Onboarding
-Ensure all new hires are communicated with the HR team and that full documentation is handed over.
-Support HR Assistants in onboarding new hires, which includes having all relevant documents signed and completed before starting date such as Job Description, contract, policies and procedures especially the National Employee Handbook and Security Manual.
– Production of contracts and job offers, statements of terms and conditions of employment, undertake amendments as necessary and assist with any contractual related queries, when necessary.
-Provide complete recruitment files
-Ensure PAFs, job offers, and employment contracts are produced correctly and on a timely manner.
Staff management
-Assist HR Assistant with the information, tools and resources needed to perform the job.
-Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
-Ensure that Mercy Corps country personnel hiring strictly adheres to Country labor law and other laws as applicable.
-Complete all recruitment documentation in compliance with MC’s and donor regulations. .
-Ensure hiring managers and head of departments are regularly updated about the status of their relevant recruitment processes.
Onboarding
-Ensure all new hires are communicated with the HR team and that full documentation is handed over.
-Support HR Assistants in onboarding new hires, which includes having all relevant documents signed and completed before starting date such as Job Description, contract, policies and procedures especially the National Employee Handbook and Security Manual.
– Production of contracts and job offers, statements of terms and conditions of employment, undertake amendments as necessary and assist with any contractual related queries, when necessary.
-Provide complete recruitment files
-Ensure PAFs, job offers, and employment contracts are produced correctly and on a timely manner.
Staff management
-Assist HR Assistant with the information, tools and resources needed to perform the job.
-Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
-Ensure hiring managers and head of departments are regularly updated about the status of their relevant recruitment processes.
Onboarding
-Ensure all new hires are communicated with the HR team and that full documentation is handed over.
-Support HR Assistants in onboarding new hires, which includes having all relevant documents signed and completed before starting date such as Job Description, contract, policies and procedures especially the National Employee Handbook and Security Manual.
– Production of contracts and job offers, statements of terms and conditions of employment, undertake amendments as necessary and assist with any contractual related queries, when necessary.
-Provide complete recruitment files
-Ensure PAFs, job offers, and employment contracts are produced correctly and on a timely manner.
Staff management
-Assist HR Assistant with the information, tools and resources needed to perform the job.
-Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
-Ensure all new hires are communicated with the HR team and that full documentation is handed over.
-Support HR Assistants in onboarding new hires, which includes having all relevant documents signed and completed before starting date such as Job Description, contract, policies and procedures especially the National Employee Handbook and Security Manual.
– Production of contracts and job offers, statements of terms and conditions of employment, undertake amendments as necessary and assist with any contractual related queries, when necessary.
-Provide complete recruitment files
-Ensure PAFs, job offers, and employment contracts are produced correctly and on a timely manner.
Staff management
-Assist HR Assistant with the information, tools and resources needed to perform the job.
-Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
– Production of contracts and job offers, statements of terms and conditions of employment, undertake amendments as necessary and assist with any contractual related queries, when necessary.
-Provide complete recruitment files
-Ensure PAFs, job offers, and employment contracts are produced correctly and on a timely manner.
Staff management
-Assist HR Assistant with the information, tools and resources needed to perform the job.
-Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
-Ensure PAFs, job offers, and employment contracts are produced correctly and on a timely manner.
Staff management
-Assist HR Assistant with the information, tools and resources needed to perform the job.
-Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
-Assist HR Assistant with the information, tools and resources needed to perform the job.
-Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one on ones.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
Other tasks
- Translate HR documents as required.
- Maintain the confidentiality for all information in HR Department
- Perform any other duties assigned.
SUPERVISORY RESPONSIBILITY: HR assistant
ACCOUNTABILITY
REPORTS DIRECTLY TO: Senior Human Resources Officer
WORKS DIRECTLY WITH: HR Team members, Finance & Operations departments, all program managers
KNOWLEDGE AND EXPERIENCE:
- University Degree in management, administration or related fields.
- A candidate with 2 years of experience in HR or recruitment in a humanitarian emergency context.
- High level of commitment towards the role’s responsibilities and the department objectives
- Experience in emergency context in the Middle East is preferable.
- Strong multi-tasking, organizational, prioritization skills are necessary.
- Highly communication skills and flexibility are highly required
- Accuracy and attention to details are necessary.
- Self motivation and high level of responsibility are necessary
- Proficiency in written and spoken +English and Arabic.
- Proficiency in Microsoft Office applications including Excel and Word.
*Mercy Corps will be reviewing the applications on a rolling basis until the position is filled*
*This position is a short term assignment and we will prioritize candidates who are able to join immediately*
