Associate Government Partnership Officer
Consultancy (Junior Level) – Associate Government Partnerships Officer
2 positions
Key Account Management Team (KAT)
Public Partnership and Resourcing Division (PPR)
Rome, Italy
The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Brief description of the Public Partnership and Resourcing (PPR) Division:
The Public Partnerships and Resourcing Division (PPR) supports organization-wide efforts to meet the resource needs at corporate and country levels through active engagement with governments and public sector institutions.
Under the overall guidance of the Government Partnerships Officers (GPO) of the Key Account Management Team, Public Partnerships and Resourcing Division of WFP, the Associate Government Partnerships Officer will support all aspects of donor relations, correspondence and liaison with the assigned donors; and assist leading the overall efforts in representation and development of new and existing partnerships to advocate the work of WFP and raise and mobilize resources to support WFP operations.
General Information:
- Title of Post: Associate Government Partnerships Officer (2 positions)
- Unit: PPR
- Country: Italy
- Duty Station: Rome HQ
- Contract duration: Up to 11 months after a 4 month probation period with satisfactory performance
- Expected Start Date: 1st position April 2023 / 2nd position June 2023
Duties and responsibilities:
Under the GPO’s supervision, he/she will support GPOs on a range of donor profiles, and carry out functions in the areas of donor stewardship and advocacy, including:
- Supporting the management of a portfolio of partnerships, soliciting contributions, providing donor stewardship, and analyzing results, to maximize resources raised.
- Maintaining good and close relations with donor counterparts and ensuring that they remain informed on important strategic and operational issues.
- Providing grant management support for new and existing funding agreements and contracts established between WFP and the partners.
- Supporting new contract negotiations and finalization process as required.
- Drafting of effective and timely written communication with donors (i.e., response letters, thank you letters, Note Verbales, formal email exchanges, etc.).
- Ensuring visibility through adequate liaison with the Communication and Advocacy Division (CAM) on contributions through e.g., press releases/tweets/videos.
- Meetings and Events- he/she will support to:
- Coordinate high-level and routine engagements with donors as well as meetings with other WFP counterparts, and provide support before, during and after these events, including High-Level Annual Consultations, Executive Board bilateral meetings, strategic dialogues, advocacy, thematic/regional engagement discussions, and other routine meetings at Executive Director (ED), Deputy Executive Director (DED), and divisional levels in WFP HQ.
- Draft comprehensive, politically informative, and strategic briefing materials for senior management prior to donor meetings (including at ambassador/ministerial level) in coordination with different WFP units and departments to include updated information. Provide comprehensive background information on events that require WFP representation.
- Represent WFP at meetings and take notes to accurately capture key discussion outcomes. Timely follow up on relevant action points as required. Track donors’ interests in the context of the three annual sessions of the Executive Board (EB), identify meeting opportunities, and promptly reflect them in future donor engagement preparations.
- Provide intelligence and analysis, research, knowledge management, and field support including but not limited to:
- Regularly research donor political, financial, and operational intelligence, including analysis of Official Development Aid (ODA) trends and geographical/thematic priorities, and promptly inform colleagues on those developments through dispatch of weekly highlights and inputs to internal analysis.
- Routinely liaise with other divisions/technical units in HQ, Regional Bureaus, and Country Offices to share the latest donor development (e.g., policies and interests, budgetary availabilities/rules, national high-level developments, etc.) and strategic entry points to inform advocacy and resource allocation as well as maximize funding opportunities.
- Provide inputs (e.g., funding trend analysis and engagement intelligence) to Country Strategic Plan (CSP), Partnership Action Plan (PAP), Operational Task Force (OTF), Global Operational Task Force (GOTF), etc.
- Review and amend project proposals and donor reporting in a timely and efficient manner, which accurately reflect donor conditions and operational resourcing priorities.
- Support field interaction with donors, including but not limited to proposal writing, grant management, donor reports, funding negotiations, and ad hoc requests.
- Quality inputs in Salesforce for all donors in the portfolio.
- Additional tasks as required, including but not limited to:
- Serve as alternate for other Associate Government Partnership Officers, and if required, for GPOs, during leave periods and break-in-service.
- Other specific functions as assigned, for example focal point for given thematic or coordination tasks (including but not limited to CAM/donor visibility, focal point for the Executive Board to promote coordination and track donors’ engagements on EB coordination, and support to the Weekly Highlights and Intelligence Dashboard).
Required qualifications and experience:
- Education: Master's Degree or equivalent in International Development, Political Science, International Relations and/or other relevant experience.
- Experience: Minimum 1 – 2 year of proven experience in partnership and aid work in international organizations is an advantage.
Required knowledge and skills:
- Strong planning, management, and coordination skills. Ability to work independently.
- Ability to meet challenging targets and tight deadlines. Solid research, analysis and writing skills. Ability to work in a multi-cultural and dynamic environment.
Languages:
- Excellent oral and communication skills. Full proficiency in English, knowledge of any other UN language is an asset. Strong writing skills required.
Terms and Conditions:
1) WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.
2) The initial contract offers of both positions will be for 4 months as a probation period and upon satisfactory performance, can be extended up to max 11 months.
3) Please visit the following websites for detailed information on working with WFP: http://www.wfp.org
Click on: “Our work” and “Countries” to learn more about WFP’s operations.
Applicants must be:
- Located within commuting distance of WFP HQ in Rome
- Italian nationals holding a valid passport and/or identity card
- EU citizens holding a valid passport and/or identity card; AND with confirmed registration from the Italian police authorities or Registrar’s Office (Anagrafe)
- Non-EU citizens holding a valid Italian Resident Permit ie. Permesso di Soggiorno
VA Reference no: 519524
Closing Date: 15 March 2023
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
