Tally Assistant, SC2, Kakuma

ABOUT WFP

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ORGANIZATIONAL CONTEXT

This job will be based in our Kakuma Sub Office and will report to a Storekeeper. The Tally Assistant will be responsible for warehouse dispatch, tally and receipt of food and non-food items in WFP warehouses. They will work under the direct supervision of the storekeeper and overall supervision of a Supply Chain Associate.

JOB PURPOSE

To provide support to the supply chain team activities that effectively meet food assistance needs.

KEY ACCOUNTABILITIES (not all-inclusive)

• Supervise the loading, off-loading and stacking of the commodities and assist the Storekeeper to keep updated records on stack cards, and/or computer inventory lists
• Make appropriate remarks on the consignor’s documents & on WFP tally sheets when differences are observed between consigned and received quantities;
• Supervise cleaning of warehouses after loading, offloading and reconstitution of commodities as required.
• Supervise sample checks and controls of incoming goods both food and non -food commodities by such methods as physical counts, random weight checks, rejection of any spoiled commodity, reconditioning of underweight bags, etc to ascertain that they meet the required specifications and to report anomalies to the storekeeper, if any;
• Prepare the dispatch of goods upon request of the storekeeper and against official and approved documentation;
• Participate in periodic physical inventory checks as assigned by the storekeeper;
• Report and, in consultation with the storekeeper, undertake re-bagging/re-packing, reconstitution and segregation of damaged food;
• implement proper stacking according to commodity and batch numbers.
• Prepare dispatch tally sheets for commodities issued from the warehouse;
• Distribute tally sheets to the users as per WFP guidelines;
• Assist the storekeepers’ supervision and training of casual labour or contractor/Service Provider’s staff;
• Perform other related duties as required.

FUNCTIONAL CAPABILITIES

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

  Language: Fluency in English.

• Training and/or experience using MS Office is desirable
• A minimum of two years of related experience in inventory keeping or warehousing in logistic/transport operations.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• A minimum of two years of related experience in inventory keeping or warehousing in logistic/transport operations.
• Ability to handle a large volume of food and non-food items in a well organized manner under time constraints;
• Ability to maintain accurate and precise records and stores;
• Ability to recognize data discrepancies and bring to the attention of the appropriate supervisor and/or officer;
• Courteous and tactful and able to work effectively with people from diverse backgrounds.

DEADLINE FOR APPLICATIONS

• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
• WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways. All employment is decided on the basis of qualifications and merit.
• Applications for this position will close at 11:59 p.m. (East African Time) on 13 March 2023.

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