Finance Associate G6 – Ankara
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WFP is the Largest Humanitarian Organization in the World and 2020 Nobel Peace Prize Winner!
WFP Turkey Country Office is looking for a Finance Associate G6 based in Ankara/Turkey. Apply no later than 07 March 2023!
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Language: Fluency (level C) in English and Turkish (Level C) languages. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
Residency Status: Candidates are required to be Turkish nationals or to have a valid residency permit of at least 6 months in Turkey.
Experience: Minimum six years of relevant work experience.
ORGANIZATIONAL CONTEXT
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, or Finance Officer.
At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and coach and coordinate a team of support staff, or specific support service(s).
JOB PURPOSE
To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
2. Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and internal controls.
3. Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
4. Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
5. Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
6. Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
7. Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
8. Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.
9. Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
10. Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
11. Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
- Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
- Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
- Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
- Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
- Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Internal Controls & Compliance | Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities. |
| Performance Budgeting, Analysis & Reporting | Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs. |
| Resource Management | Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis. |
| Financial Mgmt. & Accounting Principles | Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards. |
| Supply Chain and Operations Knowledge | Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures). |
OTHER SPECIFIC JOB REQUIREMENTS
1. Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
2. Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions
3. Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
4. Allocate tasks to other support staff, provide guidance and on-the-job training in the management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
5. Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field
6. Check and post staff trip documents and park JVs when needed.
7. Review and update the delegation of authorities’ files on monthly bases.
8. Act as Citibank inputter
9. Monitor the invoice-tracking system (ITS) in order to process all invoices related to external vendors on a timely manner and in accordance with WFP standards.
10. Review, confirm, and vendor balance reconciliation on quarterly bases.
11. Issue delegation of authorities’ letters to delegated staff and communicate them to the related parties.12.
12. Manage cost-sharing agreement with SYCO and issue invoices according to the signed agreement.
13. Manage safe content and act as a safe key holder.
14. Monitor, clear, and reconcile Citibank account GLs and follow up and support other colleagues to clear all open items under MMCR and prepare the monthly closure reports. (Clearing dashboard Review staff and vendors banking information on regular bases and update them with correct pieces of information as requested.
15. Support the development and implementation of financial policies and SOPs, and assist in setup and implementation of proper control procedures, systems, and internal controls related to payments and cash management.
16. Verify travel claims related to Turkey PRFs, for accuracy and conformance with WFP finance rules and regulations; perform claim verifications against documentation to ensure proper authorizations; ensure timely posting of travel documents.
17. Verify vendor claims, advances, and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
18. Run proposals and payment runs if needed for TRCO payments and coordinate with payment releases to insure a smooth flow of payments. 19. Follow up on the budget for IT and admin units and keep a tracking sheet for all FRs provided to all units.
20. Support processing payments for all field offices.
21. Other duties as assigned.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has experience assessing financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws.
• Has experience working with auditors and other third party vendors.
TERMS AND CONDITIONS
Fixed-term Appointment. shall be an appointment for a continuous period of one year and shall have a specified expiration date. Such an appointment is subject to a probationary period of one year, which may be extended to 18 months. Staff members shall not engage in any continuous or recurring outside occupation or employment without the prior approval of the Director-General.
The salary scales for staff in the General Service category shall be those set forth in the FAO Administrative Manual. and shall be subject to amendment or revision in accordance with the provisions of Staff Regulation, Net Pay Salary the rate of actual salary after deduction of staff assessment (but excluding social security deduction): Fixed Term/ G6: 19,611.00 USD per year
Duty Station: Ankara
Staff Assessment: deduction of comparison to national income tax, shall be applied to the gross salaries and such other payments as are computed on the basis of salary, The assessment shall be calculated at rates set forth in the FAO Administrative Manual.
Dependency allowances: applicable to children up to 18 years of age, or up to 21 years in full-time school attendance
United Nation Joint pension fund, a deduction of 7.9% from the pensionable remuneration will be made from the net salary, the WFP will make a contribution of 15.8%
Medical Insurance: mandatory for staff ember and can be extended to dependents in a cost-sharing
Annual leave: 2.5 days a month
Official Holiday: 10 days as officially established for each duty station
DEADLINE FOR APPLICATIONS
Apply no later than 07 March 2023.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
