Shipping Officer P2 (2 Positions) – Rome, Italy

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you a Shipping Professional interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organisation investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

Applications must be submitted by Monday, March 13, 2023 (11:59 PM CET).

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

ORGANIZATIONAL CONTEXT

The Shipping Branch (SCOS) offers comprehensive shipping solutions tailored from/to any required port or point, to meet the needs of WFP and the wider humanitarian community.

With in-depth knowledge of global shipping markets and strong partnerships within the shipping industry, SCOS ensures that commodities arrive at ports or in-land destinations in a timely, cost-efficient manner for country offices as well as external clients. When an emergency strikes, SCOS has the capacity to divert its shipments at short notice to ensure that life-saving food arrives to those who need it on time. Shipping experts are regularly deployed to strengthen the capacity of emergency operations, and expertise is passed on through training to staff and external parties.

Click on the following links to see us in action! The Backbone of WFP's Operations & Shipping Into Ukraine.

Job Purpose:

We are currently recruiting two professionals to join our Shipping team.

1. For the first role, we are looking for a candidate who will contribute to the daily planning and coordination of WFP shipping operations, including the monitoring of services provided by contracted external organizations (carriers, freight forwarders, port terminals, etc.) to ensure cost-effective operations and that set objectives are achieved in full. Part of the tasks will be the following:

• Provide ocean freight quotations, in line with Requested Time of Arrival at the discharge port or end point of delivery, when applicable. Provide feedback and consultation to Shipping Officers, regarding pricing strategy and formats, requirements, supporting data and market intelligence, ensuring market conditions are observed in terms of space/equipment availability, port operations/restrictions and routing (transit time, transhipments, etc.)
• Assist in benchmarking WFP ocean freight rates against the market. Maintain freight records for carrier pricing, contracted rates, and freight payments
• Provide input to tenders and regular updates to the Supply Chain Import Parity System (SCIPS).

2. The second role will be supporting our business intelligence cell, assisting with tender management, and ocean freight procurement, as well as periodic reporting and analysis of freight rate levels, market trends, shipping indexes, contracted rates, invoices, and assist developing management reports to allow visibility of the contracted rate levels, volumes, market behaviour and potential opportunities and/or threats. Part of the tasks will be the following:

• Responsible for monitoring the completion of export documents, in coordination with the operations team, forwarding agents, carriers and suppliers for timely delivery of cargo.
• Ensure payment processing of rendered services is completed accurately and in a timeframe consistent with company policy
• Contribute to consolidation and planning of shipments, and to the management of operational aspects of all chartered and/or liner vessels, and cargoes, including checking document readiness, loading, and discharging operations and contracting of stevedoring services as applicable.

Both roles will have the following overall key accountabilities:

KEY ACCOUNTABILITIES (not all-inclusive)

• Support management of shipping operations following standard processes and contribute, directly or indirectly, to the effective delivery of food assistance to beneficiaries
• Support the digital agenda with subcontractors and software providers to increase operational process automation and real-time availability of shipment status information, data quality monitoring and problem resolution
• Assist in monthly/quarterly/annual business reviews with carriers with a focus on action plans to improve operational performance, as well as proactive availability of business contingency plans
• Monitor carrier's adherence not only to agreed SLA’s terms and conditions, but also operational performance, in line with agreed KPI targets (e.g. transit time compliance, agreed allocation, empty containers release, etc.)
• Support WFP Country Offices and other stakeholders based on ocean transport market knowledge and expertise, as well as through effective management of procured ocean freight rates under spot and short-term agreements
• Monitor shipping routes and trade lanes for efficiency
• Actively promote a continuous improvement mindset and enable the execution of related initiatives
• Support negotiations on ocean transportation arrangements with vessel owners and container shipping lines by collecting and collating required information
• Contribute to supply chain by providing technical support and guidance to other services, divisions, and Country Offices, particularly for emergency response
• Support productive partnership building with supply chain colleagues and staff within the area of assignment to support efficient shipping operations
• Participate in the on-going review of internal processes and procedures and identify ways to increase the day-to-day efficiency of the teams
• Follow emergency logistics preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis
• Where supervisory responsibilities apply, adhere to WFP standard performance management guidelines and practices to contribute to achieving service objectives and to promote staff learning and development
• Other as required

QUALIFICATIONS AND KEY REQUIREMENTS

EDUCATION:

• Advanced University degree in Transport Economics, Supply Chain, Shipping, Logistics or other relevant field, or First University degree with relevant logistics qualifications or additional logistics experience in port, freight forwarding and shipping operations

EXPERIENCE:

• At least Three years of experience in commercial or government transportation sectors, preferably as ocean import/export coordinator in the forwarding industry.
• Experience in monitoring and reporting on ocean freight market and trends

LANGUAGE:

• Fluency (level C) in the English language
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (A WFP’s working language) will be an asset

MORE ABOUT YOU

You have:

• Experience in ocean freight pricing/procurement, tender/RFQ
• Experience in maintaining ocean freight rates databases and producing period market intelligence reports, analysing data from shipping index, such as the Baltic Index, Xeneta, Shanghai Containerized Freight Index
• The ability to Identify freight trends, potential threats, and opportunities. Analyse and foresee potential risks for rate increase and carriers’ capacity. Assist benchmarking WFP ocean freight rates against the market
• Knowledge in Power BI and Big Data
• Advanced Excel skills
• Experience effectively supervising staff

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

Mobility is and continues to be, a core contractual requirement in WFP. The selected candidate will be employed on a fixed term as well as a rotational contract with a probationary period of one year. This position is open to both internal and external candidates.

WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.

The selected candidates will be required to relocate to Rome, Italy to take up this assignment.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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