Business Support Assistant (HR) (G4 – Amman)
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
GENERAL INFORMATION
- Title of Post: Business Support Assistant (HR)
- Grade: G4
- Supervisor: National HR Officer
- Unit: HR
- Division/Country Office: Yemen Country Office
- Duty Station: Amman
- Duration of Contract: 12 months
ABOUT WFP
The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.
WFP’s emergency response in Yemen is one of the agency’s largest anywhere in the world, providing lifesaving food assistance to more than 13 million people in need. WFP also provides nutrition support to more than 3 million children and women, and delivers school meals to 2 million schoolchildren.
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
3. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
7. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
8. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
9. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
SPECIFIC KEY ACCOUNTABILITIES
- Provide guidance for Hiring Managers in planning any recruitment, preparation of SRF and designing recruitment strategy for sourcing.
- Assist the direct Supervisor in the end-to-end recruitment processes; preparations of job profiles, and general recruitment guidelines to post the vacancy announcements efficiently.
- Ensure completion of all related recruitment formalities; screening of applications and provide the Long-listing in a timely manner.
- Schedule, invite and prepare written assessment tests with the coordination with the Hiring Manager.
- Facilitate virtual national recruitment interviews as per the WFP guidelines.
- Conduct Reference checks for the selected candidate and collect the required documentations.
- Follow up completion of recruitment documents and share them with HR team in Yemen.
- Maintain accurate & timely tracking of all activities and follow up in accordance with the established systems.
- Use HR reporting systems for entering, updating & analyzing HR data and ensure compliance with the established deadlines
- Assist the direct Supervisor in all the areas of work allocated in compliance with the procedures.
STANDARD MINIMUM QUALIFICATIONS
Experience: Four or more years of progressively responsible support work experience in related field.
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Language: Fluency (level C) in English language. Fluency (level C) in Arabic language.
TERMS AND CONDITIONS
- The applicant should be a Jordanian national.
- Only candidates who are short-listed will be contacted.
- Applications must be submitted online with:
- Use English language only
- Indicate all your job TOR
- indicate clear years of experience with each job (Month/Year)
- WFP staff who are still under probation period are not eligible to apply for another FT position.
- WFP staff on FT contracts must have completed one year in the current position to be eligible to apply for another FT position.
- By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.
- Successful candidates vetted as viable candidates through the application process will be retained on internal roster for a two-year period and may be given further consideration for future similar specific position advertised in the duty station.
DEADLINE FOR APPLICATIONS
05 March 2023
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WFP never uses external recruitment agencies and recruitment is always is free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff are made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.
لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية.
يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن.
Female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
To report any technical issues while applying, please drop us a line at yemen.recruitment@wfp.org
