Project assistant – Karak Location

Job Title	Project assistant – Karak Location
Job Grade	4 Step 8	Salary	636 JoDs
Department	Programs
Reports to	Health Officer
Location	Karak with frequent travel to South, Amman, and North area
Staff reporting to this post:	NA

Islamic Relief Worldwide
Islamic Relief Jordan is a country branch of Islamic Relief Worldwide. Islamic Relief Worldwide is an internationally recognized charity, looking back on nearly 30 years of experience in humanitarian and developmental aid. It was founded in 1984 in Birmingham, UK, in response to the devastating famine in the Horn of Africa. Since then, Islamic Relief has grown into a charity that is active worldwide, putting development projects, emergency aid, and rebuilding projects into action in over 28 countries around the world.

Islamic Relief Jordan country office is seeking to hire the following position:
Project Assistant in Alkarak location with the ability to travel to South of Jordan, Amman, and North area areas under the overall guidance of the Health Project Officer.

Our values and commitment to safeguarding:

IRJ is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IRJ engages. IRJ expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization

.All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRJ also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Major Responsibilities:
The Project Assistant will be responsible for:

1. Represent Islamic Relief Worldwide – Jordan Office.
2. Introducing Islamic Relief Worldwide – Jordan Office to stakeholders
3. Ensuring well-organized and safe filing for the project’s files and data.
4. Make sure that all assessments are entered into the system 100% accurately.
5. Conduct home visits for beneficiaries upon request and follow up with beneficiaries for feedback.
6. Make analysis including figures, statistics, and reporting as per the project manager’s request
7. Responsible to distribute the items in line with donor and Islamic Relief policy.
8. Conduct administrative, logistical, and financial duties related to all aspects of project implementation.
9. Maintain an effective communication system and ensure information flow between project and relevant parties.
10. Responsible for beneficiaries’ files, registration, and organization of workflow.
11. Support the project team to reach targeted beneficiaries.
12. Submit weekly, and monthly reports as requested.
13. Ability to manage financial and cash requirements for the project.
14. Responsible for supervising projects in progress and ensuring that all issues related to the projects are clarified and completed to avoid confusion and interruption during the execution of projects.
15. Keep track of all activities, and ensure that all activities are in line with plans, in order to meet up with deadlines.
16. To ensure the accuracy of information provided to the manager.
17. Ability to write quality reports and submit them on time
18. To participate in sectorial working group meetings.
19. Establish a network with other NGOs and CBOs.
20. Proficiency in computer skills is highly required especially MS. Word and Excel.
21. Ability to manage relationships with other stakeholders and perform high-quality mobilization activities such as but not limited to coordination with CBOs for medical days.
22. Take-in responsibility of other team members if unavailable
23. Fulfil any other tasks appointed by the project officer.

SKILLS AND COMPETENCE

Technical skills and experience:

• Strong problem-solving skills
• Proven expertise and understanding of emergency preparedness and response issues with relevant technical competence in emergency needs assessment and implementation.
• Good field experience in emergency and development programme management, preferably with non-government organizations.

Core humanitarian competencies:

• Understanding of humanitarian contexts and principles:
• Good understanding of humanitarian issues, with experience of/or ability to work directly with local NGOs or communities.

Achieving Results effectively:

• Very good teamworking abilities
• Very good time management abilities.
• Very good judgment and problem-solving skills
• Very good decision-making

Developing and maintaining relationships:

• Very good verbal and written communications skills and the ability to relate to people from all backgrounds.
• Consistently approaches work with energy and a positive, constructive attitude.

Managing yourself in a pressured and changing environment:

• Demonstrated ability at being flexible and adapt to changing situations.
• The ability to remain calm while dealing with conflicting priorities and working under pressure

Operating safely and securely in a humanitarian response:

• Relevant experience in implementing security policy/protocols.

EDUCATION:

• Bachelor’s degree in any field of knowledge preferably medical background (Pharmacy, nursing, business administration, sociology.. etc)
• Minimum one-year professional experience preferably in NGOs, iNGOs, or any medical institutions.

Languages:

• Fluency in spoken and written Arabic
• Very good spoken and written English

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