Data Management Coordinator – Refugees Camps

16 فبراير، 2023

0 6 4 دقائق

TEAM/PROGRAMME: Monitoring, Evaluation, Accountability and Learning (MEAL) Unit

LOCATION: Refugee Camps

External representation and communications: Level (2)

-Regular contacts require the exchange of basic factual information to suppliers, beneficiaries or other partners

-Little impact on the reputation and performance of the organization

CHILD SAFEGUARDING: Level (3) – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The Data Management Coordinator is responsible for ensuring the accuracy and protection of all data collected in the projects, in addition for qualitative and quantitative data analysis and providing support to the MEAL Manager & Project Manager in the design and implementation of program monitoring and evaluation, humanitarian accountability, and ongoing learning. This role will be fully dedicated to Save the Children’s humanitarian response / emergency and development program. The Data Management Coordinator is responsible for collecting project and program data from the field according to the set M&E plans and processing the data collected into usable formats for analysis. The Data Management Coordinator will also facilitate implementation of the Accountability Framework, ensure that lessons learned are communicated to stakeholders, and assist with cross-sectoral coordination.

SCOPE OF ROLE:

Reports to: Project Manager

Country Dimensions: Save the Children works in all 12 Governorates in Jordan with a current staff complement of approximately 300 staff and current expenditure of approximately $10 million each year.

ROLES AND RESPONSIBILITIES:

Support the entry of data collected by the field team in the database or gather and combine data collected through online software.
Ensure quality of the data entered and within the respect of deadlines.
Ensure consolidation of database and its regular cleaning.
Ability to work on large datasets.
Verify consistency of data in the database and in other data collection matrixes/sources.
Arrange all files in proper archiving.
Report any discrepancies to the Project Manager between the database and the data collection tools.
Propose improvements of the database and data collection tools to ensure their consistency – in close collaboration with the MEAL unit and the project manager.

Supervise data collection in the appropriate tools and eventually organize dedicated training and support the mission staff when required.
Build / adjust the database to the needs and requirements of the project in coordination with Project manager and MEAL department
Build automated reporting tools when required in close coordination with Project manager and MEAL department
Provide weekly and monthly internal reports to the Project Manager and upon donor requirements.
Extract data for external reporting (Activity Info, and others) and upload online/submit when requested.
Participate in the production of intermediary and final report for donors.
Provide any data analysis report under Project Manager’s request and produce charts.
Generate comprehensive data for reporting on key variables (per community, gender, type of vulnerability,).
Routine follow up on the data management and analysis, and regular update and reporting on the progress (challenges, achievements, etc) to MEAL Office.

All tasks requested by the employee should be adhered to SCJ rules and regulations. Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager. This role is located in the field.

SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

Takes responsibility for decision-making and efficient resource management, and holds team and partners accountable for delivery of their responsibilities by delegating effectively, affording staff professional autonomy, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved;
Creates a managerial environment across the Country Programme to lead, enable and maintain our culture of child safeguarding, achieving results together with children and role modelling Save the Children values.

Ambition:

Sets ambitious and challenging goals for self and team, takes responsibility for own personal development, and encourages team to do the same;
Engages and motivates others by widely sharing their personal vision for Save the Children;
Future orientated, strategic and global thinker.

Collaboration:

Builds and maintains effective relationships with team, colleagues, members, donors and partners;
Values diversity as a source of competitive strength;

Approachable, diplomatic, and supportive, with well-developed listening skills.

Creativity:

Develops and encourages new and innovative solutions both on a personal level and by building and leading teams willing to take disciplined risks.

Integrity:

Honesty, openness, and transparency;
A strong commitment to Save the Children’s vision of a world in which every child attains the right to survival, protection, development, and participation.

QUALIFICATIONS AND EXPERIENCE

University degree in social sciences, social work, social administration, development studies or other relevant academic discipline;
Demonstrated experience in the successful implementation of M&E systems in projects;
Familiarity with the principles of accountability
Evidenced ability to support, train and mentor staff and partners on M&E methodology,
Proven ability to analyze and disseminate complex information to a range of stakeholder audiences;
Relevant experience in indicator selection, quantitative and qualitative data collection and analysis methodologies, database management, computer skills, including MS Office (Proficiency in Word, Excel is required; familiarity with R, Stata, SPSS or other data analysis’ packages are strongly preferred (Power BI)
Experience with online data collection tools (KoBo, ODK) is required
Proven ability to prepare M&E reports
Demonstrable track-record in data evaluation, with highly developed research, analytical (qualitative and quantitative), documentation, report-writing,
Excellent numerical and computer skill, particularly in MS Office applications;
Excellent coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities;
Strong English and Arabic oral and written communication skills