Business Support Assistant SC 3 Loikaw
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Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
CONDITIONS OF EMPLOYMENT
Job Title: Business Support Assistant (Admin)
Grade : SC 3
Type of contract: Service Contract
Number of Post : 1
Duration: 12 months
Duty Station: Loikaw
Report to : Finance Assistant, Loikaw
VA Number : 480984
Date of Publication: 16 February 2023
Deadline of Application: 2 March 2023
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants are especially encouraged to apply.
JOB PURPOSE
To deliver a range of routine business support tasks, to ensure that staff are effectively supported.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall supervision by Head of Area Office Loikaw, the incumbent will perform the following duties: –
- Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
- Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
- Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.
- Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
- Make travel arrangements and support events, etc., to support staff to work effectively.
- Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
- Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.
- Prepare and send documents related to danger pay, staff attendance, leave records and other as required.
- Initiate and process administrative actions such as those found in travel, procurement and NFI procurement for the project implementation need, disbursement;
- Maintain a vehicle request systems, oversee vehicle/driver rosters and assist travel arrangements and internal travel authorization of staff members
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Three or more years of experience in general administrative work and past UN experiences will be an asset.
Knowledge & Skills:
- Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions.
Language:
Fluent in written and oral skills in both English and Myanmar and local dialect at theduty station will be an added advantage.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at wfpmyanmar.vacancy@wfp.org to advise us of any accessibility needs you may have.
This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee onAdministrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAOFinance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similarbodies within the United Nations system with oversight responsibilities over WFP, both during their service andwithin three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
