Purchase Officer

14 فبراير، 2023

0 1 دقيقة واحدة

Purchase Officer

الوصف الوظيفي

Roles & Responsibilities – Purchase Dept.

Receiving PR from various Department like Ordering Processing
Communicating and understanding the requirement PR from requestor.
Coordinating and sending inquiries to all vendors including 3rd party.
Follow up with vendors and ensuring quotations within two days.
Forwarding quote to PR requestor and follow up for their approval.
Negotiating with the vendors for discount and credit terms.
Initiating Business Partner Registration Form for new vendors.
Creating vendor code for new vendor in Navision and linking to BP form.
Creating item code in the system for new items.
Initiating CFO’s approval for all PO’s in system.
Releasing the Purchase Orders to Supplier after CFO’s approval in the system.
Requesting the Proforma Invoice from the 3rd party suppliers.
Coordinating with Accounts Dept for arranging the payments for vendors.
Following up with Vendors for Order Acceptance and checking all terms and acknowledge the OA.
Checking the readiness & dispatch dates for the overseas supplier & delivery date.
Advising the PR requestor on the readiness of the orders & updating them regularly until the dispatch date.
Monitoring, Communicating & following up orders from the suppliers, request for shipping documents and share to logistics to dispatch the shipment.
Advising Logistics Dept. to collect the shipment and following up the ETD/ETA.
Coordinating with vendor for custom clearance documents like COO, MTC, Invoice , Original Shipping documents.
Linking the shipping documents BOE and PO’s in the system after receiving email from warehouse dept.
Maintaining QC Documents and Shipping Documents of each vendor for auditing purposes.