Administration Assistant G5 Lashio
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Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
CONDITIONS OF EMPLOYMENT
Job Title: Administration Assistant
Grade : General Service Level 5
Type of contract: Fixed Term Contract
Number of Post : 1
Duration: 12 months (extendable)
Duty Station: Lashio
Report to : Head of Lashio Area office
VA Number :474452
Date of Publication: 14 February 2023
Deadline of Application: 28 February 2023
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants are especially encouraged to apply.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision and overall supervision of the Head of Lashio Area office, the incumbent will perform the following duties: –
- Extract and input data from various sources in administrative, human resource, procurement, and other WFP corporate systems.
- Maintain a selected number of administrative control records, such as for commitments and expenditures, travel, insurance, procurement and other.
- Initiate and process administrative actions such as those found in human resources, travel, procurement, disbursement.
- Monitor the status of expenditures and allotments through WFP corporate systems, record variations, update budget tables and consolidate data for budget review.
- Review status of relevant expenditures and compare with approved budget; Assist in preparation of budget performance submission.
- Review supporting documentation, verify claims for action and conformance with administrative rules and regulations and liaise with other offices as appropriate.
- Make computations, calculations and estimates and prepare various reports or periodic reports including tables, charts, statistics by providing basic analysis as requested.
- Respond to queries from a variety of sources by providing information, advice and guidance on rules and regulations related to area of work or direct to the most appropriate source.
- Draft moderately complex correspondence related to the area of responsibility.
- Design and update charts and tables utilizing graphic tools, design hard copy and computer resident forms; initiate, update and track computer assisted processing of administrative actions.
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- Assist with day-to-day administration of contracts with external contractors; check contractors’ invoices against the goods and services provided and process payments.
- Provide information related to the above functions and exchange a variety of statistical information.
- Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for internal/external use; provide basic analysis of the data as requested.
- Coordinate and/ or arrange meetings such as workshops and seminars.
- Make travel arrangements in line with administrative rules and procedures.
- Perform as a procurement focal person of Lashio AO.
- Organizing/ supervising the day-to-day UN common promises administration tasks.
- Perform other related duties, as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:
• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.
Language:
Fluency in both oral and written communication in Myanmar, and English is required while communicable in local dialect at the duty station will be an added advantage.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.
This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee onAdministrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAOFinance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similarbodies within the United Nations system with oversight responsibilities over WFP, both during their service andwithin three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
