Logistics Associate (Construction) SC6 – Islamabad
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
About Job
Job Title: Logistics Associate (Construction)
Grade: SC6
Type of contract: Service Contract
Duration: 12 Months
Duty Station: Islamabad
Vacancy Number: 454496
Date of Publication: 13th February 2023
Deadline of Application: 26th February 2023
This vacancy announcement is for Pakistani Nationals only.
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus medical insurance (relevant links).
*Remote work may be possible depending upon the operational requirements of the Programme.
Requests are assessed on a case-by-case basis, taking into account the personal circumstances of the requestor given the operational situation.
JOB PURPOSE
The job holder will assist the head of engineering in the execution of the renovation activities and ensure that the contractor executes the project in accordance with the requirements of the construction contract.
KEY ACCOUNTABILITIES (not all-inclusive)
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive)
1. Provide specialized support to engineering projects activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of projects.
3. Manage construction /consultant’s contracting activities including performance monitoring and measurement.
4. Support gathering market intelligence, vendor assessments (e.g., consultants, contractors) to support vendor selection process.
5. Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
6. Prepare, monitor and revise budget for all projects, ensuring adherence to relevant procedures and in compliance with corporate standards.
8. Support oversight for certification of works, payments for quality and integrity.
9. Analyse operational issues and contribute to assessments and operational planning for all project deliverables, to ensure that all requirements are taken into consideration.
10. Manage documentation processing for execution of engineering activities (e.g. contracts, payments, reports etc , take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
11. Perform research, collect data and conduct analysis, produce reports (e.g. , SPRs, financial closure, performance) and ensure information accuracy in corporate systems to enable informed decision-making.
12. Liaise with internal and external stakeholders to support operations management and contribute to effective service delivery.
Other Specific Job Requirements
Other Responsibilities
- Assist in developing project budgets or preliminary and detailed designs, costs estimations to implement civil, structural, electrical, mechanical or special systems within the projects (including project schedules).
- Prepare & Assemble project documentation like BOQs, specifications, tender documents for procurement actions, project reports and proposals.
- Assist in maintaining technical and administrative records for project sites, compiling and managing records and reports, when required.
- Operate computer-aided Engineering, surveying, and design software packages and equipment, to perform Engineering tasks.
- Assist in managing Quality Assurance and Quality Control procedures for construction projects.
Specific Technical Tasks
• Prepare Plans, BOQs, specifications for any construction project.
• Prepare the Auto CAD drawings, specifications and tender documents for construction works.
• Assist in tendering, evaluation and contract documentation, project report, proposals as and when required
• Site visit to newly planned projects to prepare plans and BOQs for construction work.
• Verify the bills at the sites to ensure that amounts claimed for the quantities of work done are correct and as per the “As Built” at the sites.
• Assist in overseeing the execution of the works from project commencement through to completion.
• Monitor closely the construction progress to ensure it is proceeding in accordance with the approved work programme.
• Execute any technical tasks requested by the CM, including, but not limited to measurement, taking samples of materials etc.
• If required, oversee the execution of any work required during the defect’s liability period.
STANDARD MINIMUM QUALIFICATIONS
Education:
University Degree in Civil Engineering from a well-recognized university, Master’s degree will be a preference.
Language:
Fluency (level C) in English and Urdu language.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
At least 6 years of relevant post-qualification experience in Civil Engineering.
Previous work experience in mega engineering projects, renovation works, construction, buildings, maintenance with UN/INGOs and multinational firms.
Project planning, budgeting, and contracting.
Work experience in multi roles with multinational firms as representative from a contractor, consultant, and client side.
Experience in health and safety and Quality Assurance / Control.
Experience of working in difficult geographical and security environments.
How to Apply
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.
This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.
ABOUT WFP
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience.
ORGANIZATIONAL CONTEXT
This position will be based in Country Office Islamabad, Pakistan. Under the overall supervisor of Head of Supply Chain, incumbent will directly report to the Construction Manager (Engineer).
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and engineering services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. |
| Planning, Project & Resource Mgmt | Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. |
| Information Management & Reporting | Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. |
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
