Budget & Programming Assistant SC5, Service Contract, 12 months contract duration.Harare, Zimbabwe

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP AND THIS POSITION

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Job Title: Budget & Programming Assistant

Grade: SC5

Type of contract: Service Contract

Duration: 12 Months

Duty Station: Harare, Zimbabwe

Vacancy Number: 445233

Date of Publication: 13 February 2023

Deadline of Application: 26 February 2023

WFP encourages female candidates and people with disabilities to apply.

This vacancy announcement is for Zimbabwean nationals only.

ORGANIZATIONAL CONTEXT

In Zimbabwe, WFP has a strong track record of delivering food assistance and managing supply chains during crises, while building resilience to shocks among vulnerable communities. The July 2022-December 2026 Country Strategic Plan (CSP) provides a road map to promote shock-responsive social protection and sustainable and resilient food systems.

The July 2022-December 2026 CSP articulates collaborative efforts to better anticipate future needs, improve data and forecasting and strengthen livelihoods and local capacities to withstand, respond to and adapt more readily to sudden or chronic stresses. WFP will support informed decision making on food security and nutrition in Zimbabwe, and will integrate nutrition, gender, protection and inclusion, youth engagement, technological innovation and decentralized zero hunger action throughout the plan. WFP will establish new partnerships and leverage existing ones to their full potential, including those with the other Rome-based and other United Nations agencies.

WFP Zimbabwe’s July 2022-December 2026 CSP focuses on the below areas;

• Social and humanitarian assistance for food-and nutrition-insecure populations in targeted rural and urban areas.
• Support to urban food insecure households for resilient livelihoods.
• Support to rural communities for climate resilient livelihoods, sustainable management of natural resources and enhanced participation in local markets and value chains.
• Collaboration with national actors to enhance capacities to develop, coordinate and implement well-informed, effective and equitable actions for achieving food and nutrition security.
• Services to humanitarian and development actors in Zimbabwe so they can implement their programmes and provide support to their beneficiaries in an efficient, effective and reliable way at all times, including during crises.

JOB PURPOSE

This job is located in Harare and the job holder reports to the Budget & Programming Officer.
Job holders at this level are expected, under general supervision, to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. They are expected to use their own discretion to address unforeseen situations seeking advice from supervisor.

The job purpose is to support the management of financial resources and provide guidance to other staff. in addition the job holder provides technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute to the review of budget plans, monitoring and analysis of project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimisation of resources.
2. Provide basic analysis on fund and grant balances and refer to the supervisor discrepancies, to support maximum fund utilization and decision-making process.
3. Contribute to pipeline management facilitating efficient monitoring to prevent and address pipeline breaks and maximise operational effectiveness.
4. Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.
5. Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.
6. Maintain communication with a number of individuals regarding project funds management matters and related processes to clarify any discrepancies and optimise use of funds.
7. Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered.
8. Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education supplemented by a first-level university degree.
Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

Experience: Have at least five years’ experience in Budget & Programming/Finance/Resource Management/Statistics/Supply Chain/Business Systems or other relevant fields.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has strong mathematical acumen
• Has supported the preparation and management of budgets.
• Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
• Has assisted with budget/allotment related issues within the WFP budget system.
• Has assisted with the preparation of complex financial documents.
• Has experience is business systems and business process
• Has supported the performance of budget analyses.
• Has supported the data analyses.
• Has contributed to the collection of pipeline / supply chain data.
• Has extensive experience using computer software
• Strong Excel and Database knowledge and experience
• Strong acumen for accuracy and detail

OTHER SPECIFIC JOB REQUIREMENTS

Team Work and initiative

Suggests opportunities for working and collaborating with other units.

Identifies opportunities to work with colleagues and partners in the country office and in the field towards common goals.

Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

Tracks progress toward goals and focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with

FUNCTIONAL CAPABILITIES

TERMS AND CONDITIONS

• WFP offers a competitive salary and other benefits, including annual leave, parental leave, and health insurance for staff and eligible dependents.
• WFP recognizes the positive potential of flexible working arrangements to enable staff members the opportunity to select and alter their work schedules to better fit personal needs and help balance work, personal, and family responsibilities whenever operationally possible.
• WFP is committed to gender equality and parity (50% women and 50% men) and to diversity among employees across all grades, functions, and contract modalities.
• WFP Work Environment: WFP is committed to ensuring that all its workplaces are free from abuse, offensive behaviour, harassment, abuse of authority, and discrimination. WFP does not discriminate on the basis of HIV/AIDS and disability status. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services, and participation in decision-making roles.

DEADLINE FOR APPLICATIONS

Midnight, 26 February 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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