Regional Accountant Controller – READVERTISE

Regional Accountant Controller – READVERTISE

THE ORGANIZATION:

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion, is an independent and impartial aid and development organisation with no religious or political affiliations operatinginsituations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

HI has offices in 63 countries; for further information about the association: www.hi.org.

OBJECTIVE OF THE POSITION:

Mission: To carry out the internal control of MERP programme, make sure that all HI’s accounting and treasury process are properly applied in order to have a good quality of accounting reports (monthly, annual and half-year closure) within the deadlines agreed with the Head Quarter and ensure the information systems management in such a way as to allow the effective and efficient implementation of MERP program strategy within the organisational frameworks defined by Handicap International.

The position requires regular visits to the missions to ensure proper financial management, strengthening, capacity building and monitoring according to the different contexts, needs and capacities of the missions and in line with the organisation’s systems and requirements.

Reports to :

Middle East Regional Finance Manager (RFM)

Strong relationship with :

Finance Managers, RFCL, accountants and Cashiers in the missions, HQ.

Responsibilities

Main responsibilities:

Responsibility 1: Ensures the whole program accounts management

Aim: to keep the accounts in line with legal obligations, norms and internal procedures

Activities:

· Ensure the monthly control of MEReP accountancy

· Carry out the necessary accounting controls (validity of vouchers, quality of the accounting transactions, etc.)

· Carry out the necessary controls of payable and receivable account management

· Carry out the necessary controls of fixed assets, Accruals, prepayments etc…

· Register accruals and year ends operations

· Compile / follow and update the permanent file on a monthly basis

· Ensure a good quality of the accounting report within the deadline agreed with HQ.

· Provide and update accounting tools and procedures to guide (including the filing system) and facilitate the work of the team

· coach, Support and train RFCL, accounting team and partners on accounting issues in order for them to reach autonomy and a good quality of accountancy and report.

· Capitalize the feedback in order to power the trainings and accounting supports.

· Support missions accounting team on all accounting technical issues, updates, NAVISION and provide technical solutions on a timely manner.

· Support missions accounting team on all accounting technical issues, updates, NAVISION

Responsibility 2: Ensures the cash-flow management for the whole program

Aim: Optimize the cash flow management and ensure the availability of funds for implementing planned activities

Activities:

· Make sure that the commitment of expenditure procedure is updated on the whole program

· Carry out the necessary control on the compliance with expenditure commitment processes (payment of invoices, keeping of log books, monitoring of advances, cash inventories and bank reconciliation statements, etc.)

· Provide a follow up / the support and the training related to the commitment of expenditure procedure

· Be the focal point with banks in term of creation / negotiation of rates / validation of payment for Merp and Jordan Mission

· Carry out physical checks of safes and cash-boxes and ensure control rules are being applied

· Supervise draw up cash-flow forecasts and ensure the optimal management of cash flow

· Ensure the management of bank accounts, safes and cash boxes and appropriate security system for the whole program

· Provide benchmark on the “bank market” (every 2 years) in order to get the best prices of the services.

· Optimize the use of the bank balances and support all the missions to do so.

Responsibility 3: Manage Partner financial aspects

Aim: to ensure the follow-up of functional management of partnerships

Activities:

· Participate to partner assessment,

· Support mission for a proper accounting training to partner;

· Support the admins on the accounting follow up of the partner;

· Ensure the completion, the compiling and archiving all the partnership’s contractual documents

· Carry out the necessary control to ensure that the partners’ expenditures are eligible (appropriate bills, invoices, order forms, etc…) through random verifications, possible corrections and adapted training if required;

Responsibility 4: Ensures the Fiscal management

Aim: Optimize the fiscal situation of the whole program

Activities:

· Make sure that the organization is on line with the fiscal obligation

· Capitalize the situation of each country where HI implements activities an train and support the team involved about the impact on accountancy and legal reports.

· Control and follow the payment of the legal obligations

· Follow up the VAT exemptions for the whole program

Responsibility 5:Participate to the internal control and facilitate the audit processes

Aim: to improve the quality of the accounting process and reduce the workload and the risks when audited.

Activities:

· Visits program on regular bases in order to monitor and provide recommendations and adapted training.

· Provide a monitoring and evaluation procedure and follow the indicators linked,

· Ensure the analyse on the financial risks on accounting issues

· Give a support to RFCL for audits

· Ensure a good circulation of the information from the field to HQ and HQ to the field.

Responsibility 6:Ensures Information System management

Aim: to keep the organization in line with legal obligations and internal procedures (donor constrains)

Activities:

· Update GAP TOOL on a regular bases and make sure that the whole team use it and is informed about the changes

· Make sure that NAV backup is done on a daily bases

· Ensure the implementation of the Digitization project and control the quality of the sendings

· Set up and follow up the accounting schedule

· Ensure the filing management: procedures, tools, controls

Responsibility 7: Facilitate the coordination of Financial unit within the regional programme

Aim: Facilitate the coordination mechanism on accounting aspect, within the Regional Program, between

the financial unit and the different services/units and missions

Activities:

· Promote coordination mechanisms to all parties and people involves (missions and all the different services of the programme)

· Facilitate the exchanges between the financial unit and the other entities of the programme

· Ensure regular updates and feedbacks to the RFC on the situation on the program

· Raise alert to the RFC and to the HoM on accounting aspects

· Propose solutions to any issues related to management of accountancy, treasury or information system

· Contribute to a good working spirit within the accounting team and with other services, units and missions.

· Lead and organize with program missions the donor audits carried out in HQ or at mission level.

Specific objectives, duties and responsibilities:

The position may receive specifics/new/additional objectives, duties and responsibilities added according to the needs of the Organisation and the Regional Programme’ actions, implementation and strategies; these will be provided by the line-management and/or the programme direction

Others:

• Confidentiality is required in all these responsibilities.
• Movements to the field are requested upon request

THE SUCCESSFUL CANDIDATE will have:

• Master’s degree in finance or Accounting
• Minimum 4 year experience in Accounting Control or management
• Previous work experience with I/NGO. Minimum 2 years
• Proven experience in multi country program set up and structuring
• Knowledge and experience of international donors audits procedures (USAID, UN, EU, UK, GIZ, UNHCR).
• Demonstrated ability and motivation to build capacity and/or train others
• Microsoft Dynamics NAVISION knowledge is a plus

Cross-cutting skills:

• Fluent in Arabic and English (French a plus)
• Excellent organizational skills
• Excellent oral and written communication skills
• Excellent diplomatic, presentation, interpersonal communication skills

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Initial contract will be for a period of 6 months (renewable based on misson status) , the position is based in Amman

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Closing date: 17/02/2023

Only shortlisted candidates will be contacted. Application should include CV and motivation letter.

Incomplete motivation letters and applications received after the deadline will be disregarded.

The applications will be treated confidentially.

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