Finance Officer (INT9350)

Finance Officer (INT9350)

Oxfam is a global movement of people working together to end the injustice of poverty.

Internal Job GradeD2
Contract type Fixed-term contract
Reporting to Project Manager
Staff reporting to this post None
Locations Amman

Team Purpose

• To ensure effective financial management and reporting within Jordan programme
• To be responsible and accountable for the day-to-day operations related to a defined accounting area.

Job Purpose – Key Responsibilities and Accountabilities

The Finance Officer is required to provide specialized financial support to country team and in relation to the Head Quarters (HQ) office objectives and to work with others to complete timely, accurate, and high-quality financial reports.

KEY RESPONSIBILITIES:

• Responsible for timely disbursements (Cash and Bank), prepare and submit a monthly Bank & Cash reconciliation.
• Liaise with Logistics, HR, and Admin to ensure Oxfam compliance.
• Upload monthly accounts into the system as per set up deadlines.
• Revise, audit, and process all the payments assuring it includes all supporting docs: invoices, receipts, proof of payment, procurement doc’s, and or contracts, etc… This will require seeking appropriate authorization and submitting the documents approval and ensuring that all supporting documents are appropriately filed.
• To ensure that Oxfam financial procedures are followed.
• Coordinate with Logistics to ensure fixed asset registers.
• If & when needed follow up with stakeholder like, Banks, Jordan Income tax department, Social Security Department, HQ etc…
• To ensure all records are filed in an orderly and accessible manner and keeping them in Amman Office.
• Ensure that all expenditure as reported are in line with agreed budgets & SOPs.
• Handling the full reporting of Monthly and Yearly tax & Social Security payments and declarations.
• Handling the regional office staff reimbursement, advances, and advance liquidation.
• Preparing financial reports as needed.
• In coordination with HR, processing the monthly payroll payments.
• Support the annual external audit process.
• Keeping all supporting documents available for review when required.
• Prepare the monthly Top Up request of cash to HQ.
• Any other responsibility or task that may be assigned by line manager.

Technical Skills, Experience & Knowledge
Essential

• Manages resources and deadlines with minimum supervision.
• Minimum of 4 years working experience in similar role in Finance with INGO/related sector.
• High level of initiative.
• Good communication and interpersonal skills.
• Influences ways of working.
• Shows evidence of high level of planning skills.
• Responsible, flexible, commitment, reliable and adaptable.
• Good team player and builder.
• Proactive in anticipating problems and promoting the function.
• Excellent knowledge of accounting.
• Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines.
• Ability to work and communicate effectively with others to ensure compliance with Oxfam’s policies and procedures.
• Ability to learn/adapt to a fast-changing environment and numerous, conflicting job requirements.
• A strong working knowledge of MS Office is needed, especially MS Excel.
• Good understanding of audit methodologies.
• Ability to write, speak and read in English and Arabic.
• Proven experience working in a similar role

Desirable

• Self-confident and mature individual who is able to communicate at all levels.
• Enthusiasm for good working practices.
• Ability to work effectively in a culturally diverse organization.

Key Behavioral Competencies

• Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
• Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
• Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
• Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
• Mutual Accountability We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
• Agility, Complexity, and Ambiguity We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
• Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Enabling We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support

Flexfam

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.

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