Business Support Assistant (Partnership) – SC5
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The National Zero Hunger Strategic Review (NSR) recommendation has stimulated the necessary partnerships to achieve SDG 2, fostering coordination among the Government of Armenia, the donor community, United Nations agencies, beneficiaries, civil society, the private sector, and the diaspora. WFP Armenia will pursue strategic partnerships and joint advocacy efforts with all relevant stakeholders aiming to achieve full implementation of its Country Strategic Plan (CSP) for 2019-2024 as well as diversification of donor base and types of partnerships. The WFP Armenia will develop short and long-term approaches through a whole-of-society approach, targeted at strategic partnerships with WFP's traditional and emerging donors, the Government of Armenia, and complementary partnerships with the private sector, diaspora, and the UN agencies.
Given the above, the WFP Armenia has identified a need for hiring a Business Support Assistant (Partnership) who can be part of the Partnership, Communication, and Reporting team and will contribute to the development of new and existing partnerships including private partnerships to support the implementation of WFP activities, advocate for the work of WFP, and raise and mobilize resources to support WFP's efforts to promote food and nutrition security and achieve zero hunger in Armenia by 2030.
KEY ACCOUNTABILITIES (not all-inclusive)
- support in writing funding proposals and preparation of briefing materials;
- collate and analyze data for preparation of accurate and timely reports/documents/correspondence on programmes.
- Ensure timely and relevant information and reporting provided to donors;
- support in developing and maintaining close working relationships with partners and donors;
- identify potential collaborative partnerships with the private and public sectors;
- support the Partnership Officer with the management of a portfolio of partnerships,
- soliciting contributions, and the developing of the Partnership Action Plan; development of papers, agreements, and MOUs to promote the SDGs and Zero Hunger on the national,
- regional and global agenda; contribute to ideas and highlight fundraising opportunities to maintain and increase funding from new and traditional donors;
- prepare briefing documents for meetings with stakeholders including donors;
- work with other functional units to ensure the effective flow of information and to align activities ensuring donor visibility and that donor conditions are met;
- respond to standard queries and provide timely and accurate guidance;
- process and manage routine administrative and financial tasks to contribute to the effective and timely management of resources;
- manage and maintain records and databases, to ensure information is organized and readily available;
- other tasks as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. University degree in Political Science, International Development, Development Economics, Marketing Communications, or other relevant field is desirable.
Experience: Five or more years of progressively responsible work experience in the relative business stream, out of which at least two years of experience in supporting projects and operational activities that maintain and develop donor partnerships, assisting in proposal writing, collating data and drafting resourcing analysis, and general administrative work. Training and/or experience utilizing computers, including word processing, spreadsheet, and other standard office software packages and systems.
Knowledge & Skills: Has a basic understanding of government strategies. Has developed effective relationships with partners and explored new areas to scale up existing activities and researched new opportunities. Has motivated team spirit and contributed to a gender- balanced, inclusive and sound working environment. Knowledge of specialized common business practices and methods gained through relevant technical training and experience. Ability to develop and maintain relationships with a range of individuals to provide a high-quality support service. Ability to carry out basic data analysis and independently rectify problems requiring attention. Ability to monitor and record financial transactions. Good communication skills are required to give and receive information and work with a variety of individuals. Ability to maintain confidentiality.
Language: Fluency (level C) in English and Armenian languages; working knowledge (level B) of the Russian language is desired.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
TERMS AND CONDITIONS
Contract Duration: 12 months with possibility to extend.
Applications must be submitted online through WFP e-Recruitment System.
Internal WFP staff can access the VA through the internal WFP CAREER page via the link: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=415595&company=C0000168410P
Make sure that you answer all mandatory questions accurately and to upload your updated CV in English.
Only short-listed candidates will be contacted.
The successful candidate will have to be vaccinated against the COVID-19 to be able to perform his/her duties. The UN strongly recommends UN personnel, and their dependents receive a COVID-19 vaccine that has been approved by WHO.
Female applicants and individuals with disabilities are especially encouraged to apply.
DEADLINE FOR APPLICATIONS
Interested candidates are invited to submit their application not later than Tuesday, 21 February 2023.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
