Admin Assistant – Saudi

6 فبراير، 2023

0 2 دقيقة واحدة

الوصف الوظيفي

Responsibilities

Administrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work efficiently. Their job involves answering phone calls, greeting visitors, distributing mail, and preparing communications.
Provides administrative support to ensure efficient operation of the office.
Answers phone calls, schedules meetings, and supports visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
Makes travel arrangements for senior staff, such as booking flights, cars, and hotel or restaurant reservations.
Ensures equipment operation by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
Assist in the preparation of regularly scheduled reports/ Dashboard.
Handling administrative requests and queries from senior managers.

Qualifications

High school diploma or equivalent education required.
2 years of administrative assistant experience.
Knowledge of appropriate software, including Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat.
Proven experience as an Administrative Assistant or Office Admin Assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask.
Advanced or intermediate level in English (written and spoken).