Finance Assistant

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In
disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into
action — helping people triumph over adversity and build stronger communities from within now, and for the future.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Jordan, including
accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial
management and compliance. The Mercy Corps Finance Department ensures compliance with donor
regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program
Department, the Finance Department provides timely reports and assistance to the Country Director and
the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Finance Coordinator, the Finance Assistant
will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary
responsibility for managing the monthly accounting cycle.

Essential Job Responsibilities

1. Maintaining custody of the office cash fund and make daily payments of approved transactions.
2. Follow up operation and program advances and make sure to settle advances on time.
3. Manage availability cash to cover daily payment.
4. Follow up receivable account and make sure to be clear on monthly basis.
5. Prepare cash count on Daily, Weekly and Monthly basis.
6. Register cash transaction on Navigator system and maintain accurate data entry.
7. Prepare and review cash and bank payments and ensure that all cash transactions are fully and
properly documented
8. Responsible of beneficiaries’ payments whether in the field or by bank process field payments in
the field as needed, reconcile payments with the program staff for cards or vouchers type of
payments and cash payment.
9. Prepare photocopies and scan of vouchers and other supporting documents as required.
10. File vouchers and maintain voucher filing system such that files are updated, complete and
safeguarded on both system electronic and hardcopy.
11. Review expense reports (travel expense reports and operational expense reports) for accuracy
and completeness and ensure that expense reports have been fully approved before payment.
12. Download documents from Pro-Source system and filling in the proper file.
13. Conduct himself/herself both professionally and personally in such a manner as to bring credit to
Mercy Corps and to not jeopardize its humanitarian mission.
14. Other duties as assigned by Accounting Manager.

SECURITY

● Ensure compliance with security procedures and policies as determined by country leadership.
● Proactively ensure that team members operate in a secure environment and are aware of policies.
ORGANIZATIONAL LEARNING
● As part of our commitment to organizational learning and in support of our understanding that learning
organizations are more effective, efficient and relevant to the communities they serve, we expect all
team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as
themselves.

ACCOUNTABILITY TO BENEFICIARIES
● Mercy Corps team members are expected to support all efforts toward accountability, specifically to our
beneficiaries and to international standards guiding international relief and development work, while
actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of
our field projects.
● Team members are expected to conduct themselves in a professional manner and respect local laws,
customs and MC's policies, procedures, and values at all times and in all in-country venues.
Supervisory Responsibility N.A

Accountability

Reports Directly To: TBD
Works Directly With: Officers and Program Managers, Procurement, Admin, HR.

Knowledge and Experience
● Two or more years of bookkeeping, banking, or cashiering experience.
● A degree in accounting or a relevant business field is desirable.
● Strong computer skills in MS Office programs, particularly Excel.
● Accuracy in the processing of cash transactions, mathematical aptitude, and attention to details.
● Excellent oral and written English skills.
Success Factors
● The ability to interact effectively with international and national personnel is required.
● A demonstrated ability to multi-task, meet deadlines and process information in support of changing
program activities is necessary
● A high professional standard of finance and procurement ethics as well as the willingness and ability to
enforce compliance with Mercy Corps and donor policies and procedures is essential
Competencies
● Integrity/Ethics
● Communication skills
● Time-Management
● Accountability
● Follow-up

MECRY CORPS DIVERSITY STATEMENT

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching
our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to
leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of
trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as
individuals and teams, and collaborates to do the best
work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning,
listening and evolving to become more diverse, equitable and inclusive than we are today.

SAFEGUARDING & ETHICS

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team
members, community members, program participants or others, are treated with respect and dignity. We are
committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary
General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team
members. As part of our commitment to a safe and inclusive work environment, team members are expected to
conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code
of Conduct Policies and values at all times.

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