Logistics Field Manager

Logistics Field Manager

Logistics Field Manager – IDLEB , SYRIA

Closing date

15 Feb 2023

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Job purpose:

To support the effective operation of the GOAL Syria Logistics Department and related programme activities by overseeing logistics activities and outputs in Syria, in accordance with GOAL Logistics policies and procedures and relevant donor requirements, and in cooperation with the filed systems coordinator , deputy filed systems coordinator and logistic coordinator .

Duties, objectives and competencies:

Float Procurement management:

• Ensure that all procurement float procedures in Idlib Goal offices and warehouses are effectively followed in compliance with the GOAL Logistics Manual and relevant donor requirements;
• Manage logistics staff under your responsibility, distributing tasks between them according to specialist areas, monitoring performance and providing on-going training in roles and procedures;
• Check and approve float paperwork prepared by relevant logistics staff;
• Check Float Accountability sheets submitted for office expenses in Goal Idlib offices .

Order management:

• Oversee the effective communication between Goal Idlib offices .
• Communicate to all relevant staff on orders awaiting approvals to ensure they do not get delayed in the system; and
• Communicate to budget holders and requestors regarding status of OQRFs and, in particular, on any expected delays or challenges arising.
• Ensure that logistics staff are monitoring and replenishing stock levels for all office stationeries and consumables adequately and timely to avoid stock outs.

Asset Management:

• Oversee the Logistics Team in the maintenance of records keeping and procedures for assets issued to GOAL personnel;
• Ensure that all asset management procedures in Goal Idlib offices are effectively followed in compliance with the GOAL Logistics Manual and relevant donor requirements;
• Oversee the management of the GOAL Syria Fixed Assets Register (FAR) in Harem to ensure accurate and current location of all and any assets in Syria;
• Ensure any newly purchased or donated assets are appropriately labelled, as instructed by the logistic Coordinator or DFSC ; and
• Ensure that staff complete Loss and Damage reports for any assets lost or damaged and arrange repair or disposal, in accordance with GOAL Logistics Manual and relevant donor requirements.

Premises and Compound Management:

• In coordination with the DFSC, oversee the management of all GOAL premises in Syria;
• Monitor Contract Management Sheet (CMS) and prepare requests for lease renewals in advance;
• Ensure that maintenance and repair to premises is kept up and performed appropriately when required; and
• Liaise with DFSC and Access Team on issues relating to security of premises and report any security concerns and relevant security information promptly.

Human Resources management:

• To manage and instruct all GOAL logistics staff under your responsibility;
• Liaise with DSFC and HR Manager in recruiting and discipline procedures for logistics staff in accordance with GOAL HR policy;
• Coordinate with DFSC in hiring of casual labour as required; and
• Manage performance evaluation for logistics staff under supervision on six monthly basis.

Other Duties:

• Assist DFSC implement improved systems and procedures for logistics, including provide staff training and development in areas where required;
• Contribute to weekly logistics report;
• Any other duties as directed by the DFSC and LC /or Area Coordinator in the management and coordination of the Logistics Department in GOAL offices in Idlib .

Requirements (essential):

• Complete university degree ( or minimum third-year university education in Mechanical engineering , Business administration or other relevant fields with additional two years of specialized experience in Logistics )
• At least 5 years previous work experience in logistics, in which 2 years minimum in INGOs or NGOs .
• At least 2 years in previous work experience in assets and premises
• Proven management experience and staff supervision;
• Proven ability to develop staff and provide training on systems and procedures;
• Ability to understand and implement organisational and donor policies;
• Ability to manage and prioritise a varied workload in a in a rapidly changing work environment;
• Willingness and ability to undertake some travel for work purposes, as required .
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
• Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
• Excellent attention to detail;
• Trustworthy and honest; and

Requirements (desired):

• At least one year previous work experience in assets and premises management .
• Work experience one year at least in following up , managing and controlling payment in advance .
• At least 3 years previous experience in team management
• Diplomacy and negotiation skills .
• Good level in English in speaking and writing .
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel) .

How to apply

Interested? Then apply for this position via clicking on the “apply now” button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.

Please note that only shortlisted candidates will be contacted.

GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.

Qualified female candidates are strongly encouraged to apply.

The application deadline is 15/02/2023 however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified.

Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.

GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

Thank you

Original Article