Regional Subaward Officer

Job Summary:

The Regional Subaward Officer will support the work of FHI 360’s West Africa Middle East Regional Office (WAMERO). The WAMERO office provides oversight of bilateral projects and support for country offices in the region, which also includes Latin America and the Caribbean and Eastern Europe.

The Regional Subaward Officer supports the development and implementation of processes related to issuing and managing subawards. Work will include quality review of subaward packages and subaward related work and training and support of WAMERO and project staff in policies and procedures related to subaward work.They will work under the supervision of the Associate Director, Quality Assurance to strengthen and support subaward work and processes. Focus will be on compliance with processes and standards related to subaward execution and management.

There are two positions available within the West Africa and Middle East region.

Accountabilities:

• High level of expertise with donor (USG and non-USG) rules and regulations;
• Serve as a resource for project teams on subaward and compliance topics;
• Review subaward (sub-grant or sub-contract) packages prepared by country office and project teams to ensure completeness of documentation and compliance with FHI 360 and donor policies and procedures;
• Review documents prepared and assembled by project staff to provide feedback to strengthen and/or correct documents. Documents may include, but are not limited to pre-award assessment tool, solicitation and selection documents, memorandum of negotiation, scope of work/program description, budget and budget narrative, and subaward templates;
• Review subaward (sub-grant or sub-contract) close-out packages and provide guidance to project teams on issues related to closing of subawards;
• May assist with project launch and provide training on sub-award processes and expectations as needed;
• Work closely with FHI 360 Contract Management Services during submission and approval process for sub-award packages;
• Maintain subaward tracker;
• Identify areas of compliance risk and escalate as necessary to appropriate levels of leadership;
• Problem-solve with project staff around issues specific to subaward compliance, coordinating with project and regional office leadership as needed;
• Support work with Enterprise Services on revising and improving existing processes;
• Contribute to work with WAMERO colleagues to identify and develop process improvements and implement best practices related to subaward management;
• Train regional and project staff on internal processes, standards, best practices, and compliance issues related to developing and managing subawards;
• Maintain knowledge of donor rules and regulations and inform the team of the changes in policies and procedures.

Applied Knowledge & Skills:

• Knowledge of donor (USG and non-USG) rules and regulations required; for acquisition (contracts) and assistance (cooperative agreements and grants).
• Proven knowledge of or ability to learn other mechanisms of funding and types of award.
• Familiar with basic principles of subaward management.
• Applies general information technologies to meet work needs.
• Provides basic or general oral and written information.
• Interacts with colleagues using both oral and written communication skills to discuss processes or issues.
• Excellent ability to communicate clearly in both oral and written form.
• Communicate structured information in a clear, concise, and organized manner suited to the characteristics and needs of the audience.
• Must have attention to detail.
• Excellent organizational skills and strong ability to manage and meet multiple tasks.
• Ability to establish effective working relationships that foster organizational success.
• Must be able to read, write and speak fluent English.
• Fluency in French language is preferred.

Problem Solving & Impact:

• Gathers, organizes, and analyzes information and data.
• Reviews and documents compliance with laws and regulations.
• Reviews, examines, and prepares documents.
• Researches, investigates, and analyzes data.
• Prepares written findings; presents recommendations supported by facts.
• Functions within defined guidelines and procedures to resolve routine issues, and to make independent and logical decisions and/or recommendations.
• Contributions are usually limited to task-related activities.
• Errors do not typically have a major effect on the organization.
• Errors may be detected and corrected.

Supervision Given/Received:

• Performs work with a high degree of independence to determine practical methods and procedures for effective performance
• Follows specific, detailed instructions.
• Elevates to supervisor any unusual problems encountered.
• Keeps supervisor updated on project status, discrepancies, and any unusual situations that will impact timely completion of reports or projects.

Education:**

• Bachelor's Degree or its International Equivalent.

Experience:**

• 5+ years relevant experience working on projects that issued subawards and performing activities associated with ensuring compliance with donor's and company's requirements.
• Knowledge of donor (USG and non-USG) rules and regulations including but not limited to USAID.
• Non-governmental organization (NGO) experience preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to sit and stand for extended periods of time.

Technology to be Used:

• Computer, Microsoft Office (i.e., Word, Excel, Teams, PowerPoint, etc.), e-mail, video conferencing, telephone, printer, calculator, copier, cell phones.

Travel Requirements:

• Less than 10%
• Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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