Press and Cultural Affairs Officer

31 يناير، 2023

0 6 3 دقائق

الوصف الوظيفي

We are seeking:

An enthusiastic, practical, honest and pro-active colleague to join our Embassy team
A university graduate with good knowledge, insight, experience and interest in Saudi Arabia
A creative colleague with excellent social media skills who will be part of our Public Diplomacy Team
A colleague who has excellent command of Arabic and English
A colleague who is capable of working independently without losing sight of his/her colleagues and the goals of the Embassy team at large
Someone who takes initiative and responsibility, with the willingness and ability to multi-task and perform tasks not explicitly set out in job description
Someone who is planned and organized and works in a structured way even during busy times
A candidate who is an excellent communicator, both within the Embassy team as well as with external partners and customers
An eager learner, who is willing to internalize the project management rules from the Netherlands Ministry of Foreign Affairs
A colleague with a hands-on mentality, good planning skills, ability to deal with stress, and willingness and ability to work overtime, when occasionally required. (e.g. incoming delegations from the Netherlands).
A colleague who looks forward to working in a relatively small, but highly diverse setting.
A colleague who is prepared to work occasionally at night – when related to an Embassy event or to travel for work if necessary – which is not frequently
Dutch nationals and Dutch speaking persons are encouraged to apply

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SPECIFIC JOB INFORMATION

The Press and Cultural Affairs Officer will work under the management of the Political Counsellor, but also responds to the Ambassador who is the head of the Political Department. This department is primarily concerned with working on the Dutch policy priorities in the field of political cooperation, human rights & SDGs and culture in KSA. The political department works in a constructive way with Saudi stakeholders in this field and looks for opportunities as described in the Embassy Strategy document 2021-2024.

Other important duties relevant to organizational and logistical support activities include:

Provides secretarial/administrative support for projects in fields identified in the annual planning cycle. This can be related to culture, public diplomacy or human rights / SDGs.
Project Management
ls able to work independently
Acts as information point/front office
Maintains contacts with a view to providing information
Organize events, incoming visits and missions from the Netherlands

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JOB TASKS

Responds to a wide-ranging variety of questions, requests, and telephone calls related to the political (including PD and culture) department and takes care of correspondence
Provides suggestions to MT and colleagues on events and suggestions for visits and PD / COM and makes preparations accordingly
Takes minutes of meetings
Takes care of the operational part of the projects for the four Embassy budget lines in cooperation with the financial department of the Ministry of Foreign Affairs in the Hague
Provides general administrative, logistical and organizational support (including official visits, incoming and outgoing missions, official trips, and working visits)
Creates, updates, and maintains work files
Maintains and update database of archiving system
Initiates virtual meetings via MS Teams, Zoom, etc. and arrange/coordinates webinars
Maintains internal and external contacts regarding:
the implementation and progress of tasks
providing explanations and support
exchanging information
Initiates virtual meetings via MS Teams, Zoom, etc. and arrange/coordinates webinars
Any other relevant task

المهارات

KNOWLEDGE AND SKILL REQUIREMENTS

Skilled in Windows and MS office programs such as Word and Excel, Outlook, and social media (Twitter, Instagram)
Proficiency in secretarial work and general administrative procedures and regulations
Skilled in translation and interpretation (Arabic-English/English-Arabic)
Experience in drafting Note Verbales and Diplomatic Notes
Experience in using MoFA Marasim website
Skilled in receiving and speaking to staff and third parties
Skilled in collecting and interpreting data and providing management information
Skilled in external communication, both oral and written, in English (and preferably) Arabic language.
Skilled in networking and initiating outreach with relevant counterparts in the Netherlands and Saudi Arabia.

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LEVEL OF EDUCATION/ADDITIONAL TRAINING AND KNOWLEDGE

University graduate
Relevant experience in management support position, preferably for a MINIMUM of 3 years.
Fluent in spoken and written English, (ideally) good command of spoken and written Arabic
Excellent computer and social media skills
Excellent planning and organizational skills

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COMPETENCES