Administration Executive
Administration Executive
الوصف الوظيفي
Omani National_ Administration Executive | Thrifty Rent A Car | Thrifty | Muscat
Overview of the role:
The job holder has to ensure that all the corporate clients are promptly and accurately invoiced and effectively liaise with clients for timely collection to keep the past due amounts within specified limits. Administration Executive has to ensure that collections at main branch are banked daily and liaise with outlying branches to deposit the collections on a daily basis. Administration Executive has to manage payables function and should have good understanding of tax rules and ensure that all relevant documents are obtained from suppliers.
What you will do:
Sales Accounting & Credit Control:
– Review & reconciliation of rental branch accounting
– Follow up with corporate client for speedy recovery of dues and endure that credit limits are strictly enforced
– Take prompt action on bounced cheques and unauthorized credit cards
– Conduct audit of outlying branches and ensure adherence to company policies
– Ensure Traffic Fines are paid to ROP on time and invoiced with claim voucher reference and recovered from customerDaily Banking Activity.
Daily Banking Activity:
– Ensure daily collections are banked on time
– Ensure schedule is maintained for PDCs and Credit Card charges to ensure timely recovery of dues
– Coordinate with AFSS for timely bank reconciliation
– Coordination with AFSS related to Bank Guarantee, Tender Bond and other banking related affairs
– Credit note and Adjustment invoice creation as per business requirement
– Manage Petty Cash for main office and other branches and coordinate with AFSS for swift replenishment of same
– Submission of Petty Cash and Credit Claims on weekly basis.
Payables Management & Reconciliation
– Create purchase orders for purchase of vehicles, consumables and other services in line with policies and procedures
– Verify supplier invoices against issued LPOs and coordinate with AFSS for supplier payments
– Maintain supplier files and all relevant documents for Withholding tax
– Handle supplier enquiries and grievances
– Handling Good Receipts Notes in SAP within specific month to capture the expenses.
– Obtaining vendor invoices on timely manner to book invoices on time.
– Obtaining Documents of new suppliers for approval and vendor account creation.
– Obtaining Vendor statements and submission to APSSC for their reconciliation and releasing the payments to vendor on time.
– Obtaining Quotations from vendors for purchases as per business requirements.
Business MIS & Documents Control
– Prepare KPI reports for business on a weekly basis (Vehicle status report for DMR, Customer Aging report and other reports as per requirement)
– Verification and submission of Incentive on monthly basis to HRSS.
– Submission of Payroll inputs to HRSS on monthly Basis.
– Coordination with HRSS related to HR affairs of Thrifty staff members from Business end.
Administration
– Renewal of Tenancy Agreements of locations
– Renewal of Municipality Licenses of Branches
– Renewal of CR related Documents.
الوصف الوظيفي
المهارات
Required Skills to be successful:
Job-Specific Skills:
Excellent communication skills, planning and organisation. Strong analytical skills, strong commercial acumen and problem solving skills.
Behavioural Competencies :
– Relationship Building
– Excellent communication and interpersonal skills.
– Competent to analyze market information.
– Ability to drive through complex solutions.
– Planning, organizing and ability to balance multiple demands.
– Target oriented and drive to exceed demanding challenges.
– Team player across all business functions.
What equips you for the role:
Minimum Qualifications and Knowledge: Internationally recognized Accountancy Qualification – Qualified or Studying
Minimum Experience: 5 years business administration experience
المهارات
تفاصيل الوظيفة
- منطقة الوظيفة
- مسقط, عمان
- قطاع الشركة
- المحاسبة
- طبيعة عمل الشركة
- صاحب عمل (القطاع الخاص)
- الدور الوظيفي
- إدارية
- نوع التوظيف
- دوام كامل
- الراتب الشهري
- غير محدد
- عدد الوظائف الشاغرة
- 1
