Executive Secretary

30 يناير، 2023

0 0 دقيقة واحدة

Executive Secretary

الوصف الوظيفي

Prepare and implement business related office policies and procedure i.e. Standard operating procedure for the department.
Supervise and coordinate overall administrative activities for the department.
Coordinate in preparing annual budget, scheduling expenditures, analyzing variances, initiating corrective actions; recording office expenditure and managing the budget.
Prepare yearly planning calendar and coordinate with the activities as planned.
Perform review and analysis of special projects and keep the management properly informed.
Prepare inventory report and send to management on monthly basis for their review.
Prepare attendance summery report and update daily to make necessary report for the department
Prepare and follow up on business trip, visa arrangements and thereafter the payments related to the respective business trip.
Manage business tour dates, tour expenses, travel claims for review and management approval
Maintain records and documentation of correspondences from the department, queries related to the Management office for further reference.
Consolidate papers for taking approval and signature from Management to make sure the concern staff/ supervisor signature on the documents, and registered the name and document and forwarded to concern person.
Follow-up on the reports to be submitted by various departments/BU’s on daily/weekly/monthly basis
Prepare draft agreement as per the points and details given by concern department/BU and forwarding the same to the legal consultant for his review, after vetting the document by legal department it will send to the corporate manager for approval.
Sort and distribute correspondences received electronically, by fax or by post to the concerned department or employee
Transcribe activities at meetings as minutes of meetings for the review of management.