Executive Assistant for Law Firm

25 يناير، 2023

0 1 دقيقة واحدة

الوصف الوظيفي

Duties and responsibilities:

Manages all Office events (Courses/ Seminars/ Conferences/ Forums)
Conducts research when needed to prepare external or internal presentations or any similar tasks in alignment with the organization's concerned departments.
Ensures validity of memberships and requests renewals whenever needed.
Handles questions and enquiries directed to the office and serves as a liaison with internal employees at all levels.
Maintains good relationship with key stakeholders internally and externally.
Proactively engages and takes decisions in resolving routine and basic issues.
Ensures confidentiality of all office matters
Handles any ad hoc requests appropriately and professionally.
Reports periodically with regards to all the correspondences, daily tasks, related updates, and developments, in addition to any reports requested by the office.
Manages writing, preparing, delivering correspondences between the office and employees of the organization, including announcements and memorandums.
Obtains necessary initials on all documents.
Provides general support to visitors, including air ticket and accommodation where necessary.
Completes all expense reports, including payroll, reconciling bills, preparing, and submitting check requests to accounts payable.
Ensures that all utility bills and any other outstanding payments are made.
Any other tasks inducing personal tasks for the board chairman including appointment traveling, meetings, events, social networking, and others.

Area of Expertise

Communication Skills
Presentable and a multitasker.
Preferably 5 years or at least 3 years’ Experience as executive assistant
Fluency in English and Arabic “written and spoken”.·
Preferably undergraduate business degree
Very competent in initiating and operating all social Media Activities more for personal accounts.
Working under pressure