Senior Finance Assistant (Multiple Positions)

Vacancy Notice

Open to Internal and External Candidates

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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope

Under the direct supervision of the Senior Finance Associate and National Resource Management Officer (NRMO) and the overall supervision of the Resource Management Officer (RMO), the incumbent will be responsible for providing finance and administration coordination and services to the mission’s activities.

Core Functions / Responsibilities:

1. Assist in ensuring that IOM financial regulations are correctly applied on all financial transactions and that the mission’s financial transactions are entered into the IOM accounting system PRISM in an accurate and timely manner.
2. Provide financial and administrative coordination to IOM Jordan and monitor the procedures of monthly closures, vendor and GL clearing and reconciliation.
3. Review, Validate and confirm financial documents to be correctly submitted and comply within IOM (FMRP) policies and procedures,
4. Monitor, control and maintain online payment system (OIPA) and perform finance compliance role.
5. Assisting NRMO and SR. Finance on Preparing project financial monitoring report and Power BI Dashboards and providing them to the management and project managers.
6. Preparing interim and final financial reporting package for the projects and following up with RAS for the endorsement.
7. Monitoring financial transaction to be posted into IOM system with E-Filling and with full supporting documents.
8. Coordinates all accounting issues with other colleagues in the Finance unit and RMU department, including cross functional checks between other program and RM units.
9. In coordination with NRMO/SR. Finance, assisting in preparing projects budget and do proper coordination with respective project managers.
10. Monitor staff and office cost projectization for all financial transactions.
11. Supervising finance assistants, providing proper guidance, and training to finance assistant.
12. Perform such other duties as may be assigned.

Education & Experience:

• University degree, in Accounting or Business Administration with minimum Four years of Finance, Accounting working experience. OR Diploma in Accounting or Business Administration with minimum Six years of finance/accounting working experience.
• Good knowledge of, and experience in Finance, Accounting posting, and administration, preferable in Travel process.
• Knowledge of ERP system and accounting systems preferable (SAP enterprise).
• Ability to prepare clear and concise reports and to analyses and interpret source information and data.

Skills & Technical:

• Good knowledge of MS office, specifically in Excel.
• Good communication skills, personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.
• Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages:

Thorough knowledge of English and Arabic

Required Competencies

Values

• Inclusion and respect for diversity respects and promotes individual and cultural differences.
• encourages diversity and inclusion wherever possible maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way

Managerial Competencies1 – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others and building trust creates an atmosphere of trust and enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicate a clear strategic direction.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition, a clearance from the local government (“Court Clearance”) needs to be provided by the applicant.

How to apply:

• Interested Internal candidates (active staff members and staff holding a daily contract) need to submit their application plus a cover letter to [email protected] by 06 February 2023, their updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal indicating the vacancy number JOR/003/2023 as mentioned in the subject line. Any application without this information in the subject line will be excluded from the applications. Only shortlisted candidates will be contacted. Kindly use your IOM email account for us to easily identify that you are an internal candidate (first tier candidate) referring to this advertisement and VN# JOD/003/2023.

• Interested external candidates are invited to submit their applications plus a cover letter via Akhtaboot website by 06 February 2023 at the latest, referring to this advertisement and VN#JOD/003/2023, Akhtaboot # 155235, in order for an application to be considered valid,IOM only accepts online profiles duly completed in Akhtaboot website for External Candidates.

Posting period:

From 23 January 2023 – 06 February 2023

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