Transparency and Compliance Assistant

22 يناير، 2023

0 1 3 دقائق

Job Purpose:

The Area Compliance Assistant contributes to (i) controlling, on a risk-based audit approach, the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country; (ii) developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.

S/He provides technical support and capacity building to the country FLATS staff to implement the action plan and address the issues.

S/He also provides technical support for donor external audits and due diligences preparation and follow-up.

S/He should comply and ensure compliance to the audit code of conduct.

Objectives:

Participate to the proper and effective implementation of the annual risk based internal audit plan
Participate to external audit preparation in order to facilitate donor and third party audits
Perform monthly and bi-monthly compliance tasks in accordance with the monthly compliance department work plan
Participate to training sessions provided by the compliance department to other FLAT team members and implementing partners if applicable
internal coordination and communication and the National Compliance Team

Duties and Responsibilities:

Under the supervision of the Country Risk and Compliance Manager / Officer (if any) or Country Director:

1. Internal Audit function

Participate to the conduction of area internal audit missions, according to the approved Country Audit Plan, and ACTED internal audit methodology in accordance with the approved Terms of References (AUD-03);
Review of documentation for sample selected under the internal audit ToR’s and consolidate the review of field compliance team members
Participate to interviews conducted with related stake holders as specified under the internal audit ToR’s

2. Monthly Compliance Function

Control the monthly flow of documentation from the Area to the Capital office in accordance with the country document transportation procedures
Review of supporting documentation of the monthly compliance sample and consolidate the work of field compliance team by filling the compliance checklists (FLA 02)
Participate in drafting the Monthly Compliance Report (FLA 04)
Participate to and lead the Market Survey exercise on monthly basis
Participate to and lead the server structure review in accordance with guideline specified by Area compliance manager and coordination
Participate to the supply chain traceability reviews as indicated by the monthly compliance work plan and as per the instructions of the Area Compliance Manager
Field visit upon request of Coordination or other relevant parties
Perform spot-checks on areas in support and operations as per the annual compliance department plan
Review of a sample of program documentation as per the instruction of the area compliance manager.
Fill out the document tracking sheet after reviewing and labeling the folders received from NES base.

3. External audit preparation

Participate to the preparation of external audits close collaboration with the Area FLAT teams and Area Compliance Manager;
Review and consolidate reviews performed by Field Compliance team members in order to report the final outcome to the Area Compliance Manager
Take the lead on the corrective actions that have resulted from the aforementioned reviews when action is necessary at field level

4. Capacity building and training

Provide practical training on specific areas of ACTED procedures;
Support in providing training and capacity building for the Compliance team members at area level in order to increase the level of technical ability and skills within the department
Participate to anti-fraud and anti-corruption training and awareness sessions when necessary

5. Transparency

a) Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;

6. Other

Provide regular and timely updates on progress and challenges to coordination and Area Compliance Manager;
Warn the Country Risk and Compliance Manager/Officer or HQ in case some major problems arise with a potential financial or reputational impact on the mission.
Perform any other related activities as assigned by immediate supervisor.

Key Performance Indicators:

Example, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets

% of tasks completed with a good quality output
% of monthly compliance tasks submitted in a timely manner;
# of trainings delivered

*ACTED's proposed monthly salary: 745 JOD

Skills

QUALIFICATIONS:

Bachelor’s degree or higher in accounting, auditing or a related field;
Language proficiency: Fluent in Arabic language and intermediate in English (written and spoken);
Excellent writing and communication skills;
At least 2 years work experience in compliance, auditing or a related field with an INGO in an emergency and/or development setting;
Program related experience is preferable
Ability to work under pressure in a high-pace environment;
Good organisational and prioritisation skills;
Working knowledge in Microsoft Office, Microsoft Excel and Publisher;
Strong interpersonal skills
Strong analytical skills
Ability to travel 30%