Business Support Assistant SSA-4 Taunggyi
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Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
CONDITIONS OF EMPLOYMENT
Job Title: Business Support Assistant (Admin)
Grade : SSA Level 4
Type of contract: Special Service Agreement
Number of Post : 1
Duration: 6 months
Duty Station: Taunggyi
Report to : Head of Office, Taunggyi
VA Number : 289576
Date of Publication: 20 January 2023
Deadline of Application: 03 February 2023
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants are especially encouraged to apply.
JOB PURPOSE
To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall supervision by Head of Area Office Taunggyi, the incumbent will perform the following duties: –
- Initiate and process administrative actions such as those found in HR, Travel, procurement, and disbursement.
- Assist in preparation of mission visits, mission schedules, and meeting arrangements.
- Necessary arrangement of the travel for all staff such as transportation arrangement including air travel, and accommodation etc. ,.
- Maintain administrative control records, such as for logbooks, expenditures, travel and insurance.
- Monitor vehicle log-sheet, fuel consumption, and submit monthly admin closure package to CO.
- Arrange/organize meeting/training venue, accommodation, meals and transportation.
- Prepare and send documents related to danger pay, staff attendance, leave records and other as required.
- Prepare, request and submit monthly operational cost to finance unit, coordinate with relevant personnel to receive timely approval.
- Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
- Identify and report simple discrepancies in statistics and data, such as missing information, to senior staff.
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
- Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
- Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
- Regular check updates the office inventory lists and report to relevant department.
- Other as assigned by line Manager
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of Bachelor Degree.
Experience: Two or more years of experience in general administrative work and past UN experiences will be an asset.
Knowledge & Skills:
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Ability to offer guidance or basic on-the-job training to more junior staff.
Language:
Fluent in written and oral skills in both English and Myanmar in the duty station’s language, if different.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.
We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.
This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
