Programme Assistant (Cooperating Partners Management) G5

19 يناير، 2023

0 1 3 دقائق

الوصف الوظيفي

JOB PURPOSE

Under the direct supervision of the Cooperating Partners Management Officer, she/he will be responsible for:

1. Functioning as key intermediate between WFP and its CPs

2. Providing support to Programme processes and effective management of agreements

3. Ensuring necessary contractual and compliance controls are in place

4. Completing a range of specialised and/or standardised processes and activities

5. Performing basic analyses and compiling reports to support information consistency and smooth implementation of programmes/projects

KEY ACCOUNTABILITIES (not all-inclusive)

1. Track and develop an inventory for all contracted partner’s documentation, including existing agreements, partners’ training, evaluations and reporting following corporate standards and guidelines.

2. Follow up with partners on administrative and contractual requirements, pending reports, payment requests, and other related correspondence.

3. Facilitate trainings for partners in collaboration with the relevant activity managers or other functions at the Country Office.

4. Attend coordination meetings with partners as requested and report on critical issues to Cooperating Partners Management Officer. Keep records of outcomes of attended coordination meetings.

5. Support the selection process of new partners or the renewal of agreements with existing partners. This entails providing administrative support to prepare requests for proposals and review the process of partners’ submissions and their due diligence.

6. Support the programme in creating agreements, purchase orders, and service entry sheets in WFP system (WINGS) and track the monthly payments to the cooperating partners.

7. Others as required by Cooperating Partners Management unit.

المهارات

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

• Minimum 5 years of professional work experience

• Desired experience in supporting project management or related field.

Language: Fluency in oral and written communication in Arabic and intermediate level in English.

KNOWLEDGE & SKILLS

• Understanding of WFP’s mandate, programme and project lifecycle tools, implementation, monitoring, and evaluation desirable.

• Demonstrated experience in supporting, liaising, collaborating and coordinating with external and internal stakeholders

• Good communication with technical teams.

• Demonstrated strong writing skills in English, including the ability to write in an engaging and informative manner

• Support the implementation of programmes/projects.

• Ability to work as part of a team, participating in meetings and valuing diverse opinions of others, regardless of gender, culture, background, and experience.

• Proficient computer literacy (Microsoft Office)

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.