Programme Assistant (Cooperating Partners Management) G5

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WHY TO WORK AT WFP?

Join us to make a difference!

SAVING & CHANGING LIVES ❤ Make a difference, the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY 🌍 Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.

UNLIMITED POSSIBILITIES 💡 Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done.

ORGANIZATIONAL CONTEXT

Assisting over 100 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization delivering food assistance in emergencies and working with local communities to improve nutrition and build resilience. Within the framework of its mandate WFP relies on a large network of national and international Cooperating Partners (CPs) to reach the right people and to manage the assistance provision in a responsible, accountable, and effective manner.

In Jordan, WFP currently relies on 13 CPs to implement and monitor operations for all its Activities. Within the framework of its new Country Strategic Plan 2023-2027, WFP Jordan is embarking on a strategic journey to make its humanitarian assistance more sustainable, to invest on climate adaptive measures, to enhance the national school feeding programmes, among many other priorities.

At this regard, following an internal workforce review, WFP Jordan decided to reinforce the CPs Partnerships Unit with additional capacity. The Country Office will continue to rely on national and international NGOs to achieve its objectives both within the humanitarian context and in new areas related to climate and natural resources management.

Subsequently, WFP Jordan intends to hire a Programme Assistant to support the Cooperating Partner Management Unit in alignment with the new Jordan Country Strategic Plan 2023-2027.

JOB PURPOSE

Under the direct supervision of the Cooperating Partners Management Officer, she/he will be responsible for:
1. Functioning as key intermediate between WFP and its CPs
2. Providing support to Programme processes and effective management of agreements
3. Ensuring necessary contractual and compliance controls are in place
4. Completing a range of specialised and/or standardised processes and activities
5. Performing basic analyses and compiling reports to support information consistency and smooth implementation of programmes/projects

KEY ACCOUNTABILITIES (not all-inclusive)

1. Track and develop an inventory for all contracted partner’s documentation, including existing agreements, partners’ training, evaluations and reporting following corporate standards and guidelines.
2. Follow up with partners on administrative and contractual requirements, pending reports, payment requests, and other related correspondence.
3. Facilitate trainings for partners in collaboration with the relevant activity managers or other functions at the Country Office.
4. Attend coordination meetings with partners as requested and report on critical issues to Cooperating Partners Management Officer. Keep records of outcomes of attended coordination meetings.
5. Support the selection process of new partners or the renewal of agreements with existing partners. This entails providing administrative support to prepare requests for proposals and review the process of partners’ submissions and their due diligence.
6. Support the programme in creating agreements, purchase orders, and service entry sheets in WFP system (WINGS) and track the monthly payments to the cooperating partners.
7. Others as required by Cooperating Partners Management unit.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

• Minimum 5 years of professional work experience
• Desired experience in supporting project management or related field.
Language: Fluency in oral and written communication in Arabic and intermediate level in English.

KNOWLEDGE & SKILLS

• Understanding of WFP’s mandate, programme and project lifecycle tools, implementation, monitoring, and evaluation desirable.
• Demonstrated experience in supporting, liaising, collaborating and coordinating with external and internal stakeholders
• Good communication with technical teams.
• Demonstrated strong writing skills in English, including the ability to write in an engaging and informative manner
• Support the implementation of programmes/projects.
• Ability to work as part of a team, participating in meetings and valuing diverse opinions of others, regardless of gender, culture, background, and experience.
• Proficient computer literacy (Microsoft Office)

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

EXPECTED BENEFITS:

WFP Offers a diverse range of benefits and entitlements including annual, sick and parental leaves, allowance for the eligible spouse and children and UN Joint pension Funds. In addition to a life Changning experience that save and change lives.

WFP is following the UN salary scale in Jordan; the expected net pensionable salary ranges between 16,767 and 21,422 JOD per year; depending on the years of managerial experience in supply chain exceeding the minimum requirements.

TERMS AND CONDITIONS

Applications must be submitted online through WFP e-Recruitment System

• Internal WFP staff can access the VA through the internal WFP CAREER page via the link: http://newgo.wfp.org/services/e-recruitment
• External applicants are kindly requested to follow the link: http://www1.wfp.org/careers/job-openings

Make sure that you answer all mandatory questions accurately and to attach your updated CV in English.

• Join WFP to be part of saving lives and changing lives: https://www.youtube.com/watch?v=N4rFCbNDXiw&feature=youtu.behttp://ar.wfp.org/videos/recruitment-video-ar

Only short-listed candidates will be contacted.

DEADLINE FOR APPLICATIONS

1 February 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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