Administrative Assistant, GS-3, Temporary Appointment (364 days), Amman, Jordan Country Office, #00123117
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Support
The Hashemite Kingdom of Jordan is leader in the region for the rights of its children. Working closely with the Government of Jordan, civil society, the private sector and communities, UNICEF Jordan Country Office aims to sustain results achieved for children to date, and strive to further improve policies, national institutions and programmes, for the well-being of every child in Jordan, in line with Jordan's Vision 2025 and the National Human Resources Development Strategy (2016-2025) towards achieving the Sustainable Development Goals. Our programmes focus on improving the lives of the most vulnerable and disadvantaged children in the Kingdom, irrespective of their nationality, gender, religion or background. Our main pillars include: Child Protection; Education; Water, Sanitation & Hygiene; Adolescent and Youth Engagement, Health and Nutrition; Social Protection; and Operations.
How can you make a difference?
Under the supervision and guidance of the supervisor, the Administrative Assistant is responsible for executing a broad variety of routine tasks and specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes and policies.
This temporary appointment will be reporting to the Sr Administrative Associate under the General Administration Services.
The Administrative Assistant will be performing the following key functions, accountabilities and related duties/tasks:
* Custodian and Dispatcher of the office consumables (Personal protective equipment, Stationary & Other common facility consumables & wellfare items). Report their stock levels and coordinate their procurement plans with the supervisor.
* Support the execution of the approved PSB disposal process. Arrange for the handover of the PP&E to their recipients in line with the approved disposal method. Follow up with the recipients to provide a proof of disposal to process the asset retirement & close the PSB case.
* Undertake the annual physical count of the office assets and expandable property. Perform asset counter duties and report to the count coordinator the count progress and challenges.
* Focal point for the transport section attendance (leave plans, certified and uncertified leave requests, monthly attendance sheets/reports, CTO)Vendors' Invoice settlement and recording. Expense Reports issuance. Low value procurement of simple goods and services
* Assist the Admin Section with market survey for identifying vendors for procurement of consumables. Arrange for the vendor registration using the MDM form through the MDM focal points.
* Administrative support during the execution of civil and electromechanical repair and maintenance activities. Facilitate the contractors access to the premises. Provide onsite support and share observation on progress of work
* Facilitate the COVID tests arrangements taken at the office. Assist the COVID focal point with the weekly arrangement for the onsite tests. Review and settle the service provider invoices on monthly basis.
* Back up to the G5 Administrative Assistant Roles & Responsibilities
* Perform other takes when required.
To qualify as an advocate for every child you will have…
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
- A minimum of 3 years of relevant administrative or clerical work experience is required.
- Fluency in Arabic and English is required. Knowledge of another official UN language (Chinese, French, Russian or Spanish) is an asset.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable applicants are encouraged to apply.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
