ROSTER – Logistics Assistant (Billing) – G5 – Multiple Locations

17 يناير، 2023

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

Job Title: ROSTER – Logistics Assistant (Billing)
Grade: GS5
Type of contract: Fixed-term
Duration: 12 months with possibility of extension
Duty Station: Multiple Locations
Number of position: 10
Vacancy Number: 317580
Date of Publication: 17 January 2023
Deadline of Application: 31 January 2023

This vacancy announcement is for Afghan nationals only.

JOB PURPOSE

Under the direct supervision of the Supply Chain Officer for Pipeline the Logistics Assistant (GS5) will manage Area Office Billing function in multiple duty stations.

KEY ACCOUNTABILITIES (not all-inclusive)

Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
Create and maintain Logistics service Purchase Orders in WFP’s Information Network and Global System (WINGS) using the correct budget codes, vendor details, quantities, contract rates and contract terms.
Create and maintain Service Entry Sheets (SES) in WINGS after verifying that PO details are correct and are related to the services rendered prior to the approval of service delivery confirmation and taking into consideration the WFP International Public Sector Accounting Standards (IPSAS) requirements on Goods Receipt Notes (GRNs).
Ensure service provider’s invoices are processed & approved in Invoice Tracking System (ITS) in a timely manner based on valid contracts and following thorough verification of the invoices details.
Ensure problematic vendor invoices are communicated to the immediate supervisor and vendors for correction.
Ensure proper filing of invoices and correspondences related to Logistics funds management and invoice processing.
Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
Provide guidance to other support staff, to assist them in completing standard tasks to agreed standards and deadlines.
Any other tasks as required.

STANDARD MINIMUM QUALIFICATIONS

Education

Completion of secondary school education. A bachelor's degree in Logistics, Supply Chain, Procurement, Commerce, Economics, Business Administration or Finance is desirable.

Work Experience

Minimum five years of relevant work experience in the field of Logistics is required.

Language

Fluency in both oral and written communication in English. Ability to speak fluently in Pashto and Dari.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at afg.hrrecruitment@wfp.org to advise us of any accessibility needs you may have. This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

ORGANIZATIONAL CONTEXT

The hunger crisis in Afghanistan is unfolding at a rapidly, with over half the country’s population of 40 million now facing acute food insecurity—the highest number the humanitarian community has ever seen in Afghanistan. Work opportunities are shrinking, with most households now reporting just one day of work per week. This comes on top of the worst drought in years, which is especially concerning for the 85 percent of the population who rely on agriculture for livelihoods.

Preventing and mitigating a drastic increase in hunger and malnutrition is the aim of WFP in Afghanistan which can only be achieved through the scaled up and sustained complementary food security and nutrition interventions, combined with a scale-up of resilience interventions to safeguard gains. WFP has embarked on a significant month on month scale-up of its crisis response and resilience programmes across the country, ensuring that the programme is delivered at the right scale and time, targeted to the right areas. WFP is also actively following up on evolving trends to pre-empt hotspots, while guaranteeing quality and maximum impact of the programme through the monitoring of these hotspots to be able to support continued donor advocacy.

The WFP Afghanistan Country Office has established the Gender unit, within the Programme unit, which focuses on ensuring that food assistance is inclusive and adaptive to the needs and capacities of affected populations of all genders. The Gender unit works with all Programme units to ensure WFP programming is implemented through a gender lens, including with the Protection sub-unit in Programme to ensure a ‘do no harm’ and conflict-sensitive approach. The Gender unit also leads on Protection Against Sexual Exploitation and Abuse (PSEA) capacity strengthening, risk mitigation and response for the country office and all area offices.

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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely: