Procurement / Order Processing Supervisor

13 يناير، 2023

0 1 2 دقائق

الوصف الوظيفي

Determine all product requirements and prepare required paperwork, Check the inventory status and identify correct product requirement.
Process purchase order as per customer order by proper documentation, communication and approval.
Review and verify contract, sales order, costing, supplier quote and price list, obtain the management approval if there is any variation.
Coordinate with technical service team to carry out necessary technical comparison of customer order with principal order before placing the order in case of new and higher value equipment order,
Process purchase order and get it approve from BU, FM and MD and place the order with supplier.
Verify the supplier order confirmation / Pro-forma from suppliers in coordination with BU and follow purchase order and informing concern department if there is any discrepancy in receiving the item or in case any deviation is found in specification, quantity, price, and delivery time.
Arrange shipment and pickup from supplier with required shipment documents.
Follow-up with the airline/ forwarder to collect the timely delivery of order.
Coordinate with clearing agent to arrange customer clearance; arrange the ministry approval required for customs clearance (EPA/MOH/MEW etc.); ensure the timely clearance of shipment.
Coordinate with BU and update the shipment status.
Prepare and send preliminary inspection report to stores before arriving the items in our stores.
Coordinate with stores for GRN/ delivery of goods and arrange timely dispatch and pick up of goods.
Ensure timely delivery of goods to customers through proper documentation and coordination.
Process, validate and approve supplier contracts, and maintain good relationship with them.
Negotiate with suppliers on price, additional discount and follow-up with them for credit facility.
Discuss with suppliers to reduce shipment time and manage order penalties.
Coordinate with forwarder/suppliers for consolidation of shipment to reduce the shipment cost.
Process supplier’s payments and ensure accurate and timely payment of suppliers.
Obtains necessary information to process and open letters of credit and related financial transactions.
Ensure proper manpower deployment and segregation of work.
Monitor tasks of procurement executives and ensure flawless and effective process.
Manage employment requests of team members