Logistics Associate (Fuel Operation) SC6 (Kyiv, Ukraine)
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🚩 Vacancy Announcement n°: 286204
📢 Job Title: Logistics Associate (Fuel Operation)
📌Type of Contract: Service Contract
➡️ Unit / Division: Supply Chain Unit / WFP Ukraine
📍 Duty Station: Kyiv
➡️ Duration: 12 months
⏰ Closing date: Monday,26 January 2023 , midnight (Ukraine Time)
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, Twitter.
What will you do in this position?
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities
How can you make a difference?
1. Support procuring and distributing fuel to Bilateral Service Provision (BSP) Partners, including UN agencies and I/NGOs.
2. Provides support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of fuel and Non-food items to Partners.
3. Provides information management, document filing, administration, unit travel support, Service level agreement extensions, and small quantity fuel weekly reports.
4. Produces and/or contributes to reports (weekly reports, financial closure, physical inventory, transport performance, sitreps and briefs) and ensure information accuracy in support to informed decision-making
5. Support timely ordering and delivery of fuel and supplies to BSP Partners and destinations and ensures timely filing and delivery.
6. Support in managing logistics vendors’ contracting activities, including performance monitoring and assessments.
7. Responds to technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all inquiries with a high standard of a client service mindset.
8. Assists with budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and compliance with corporate standards, including lessons learned from existing practices.
9. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary, as required.
10. Assists with operational demand analyses for fuel, assessments, and operational planning for all delivery modalities and fuel accounting data quality and integrity.
11. Process documentation for the execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
12. Ensures timely review and processing of the invoices from suppliers for the commodities and services delivered.
13. Provides guidance to other team members in order to assist them in completing standard tasks to agreed standards and deadlines.
In addition to the above, below are more specific accountabilities:
⦁ Creates purchase requests, ZINT purchase orders, and micro purchase orders as required in WFP cooperated System “WINGS” upload supporting documents to ITS platform as required, including follow-ups on timely payments
⦁ Maintains a proper fuel tracking dashboard for all fuel requests and payments and creates manual PFI and FI once delivery is completed.
⦁ Maintains service level agreement and Contracts tracking sheets and, in agreement with Supervisor, initiates reviews, amendments, and extensions, as needed.
⦁ Support the LESS ( logistics executive system ) fuel project entries if needed, oversee the entries from the other LESS team, and ensure proper tracking and documentation.
To join us in saving lives, changing lives you will have to…
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Six years of progressively responsible experience in supply chain systems, logistics, and transport.
Knowledge and skills :
⦁ Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
⦁ Experience in administering third-party service providers’ contracts.
⦁ Experience in compiling contract documentation.
⦁ Experience in contract execution.
Language: Proficient in oral and written communication skills in English and Ukraine.
Why work with us?
The war in Ukraine has left an estimated one in three families without enough food, rising to one in two in some areas of the East and South. More than 6 million Ukrainians have been internally displaced and more than 6 million have left the country. Many of those who remain have lost their livelihoods, especially in areas close to the front lines. Millions who fled their homes to the country’s West are preparing for long-term internal displacement. Many who have returned to liberated areas around the capital, Kyiv, are struggling to rebuild their lives, having run out of money or found their homes reduced to rubble.
WFP is quickly scaling up to support 4.7 million people per month inside Ukraine, using a flexible mix of food and cash assistance. We support people wherever they are, including in areas close to the front line.
This is an opportunity for an exciting and challenging Human Resources role in a multi-cultural, hardworking, fun and interdisciplinary HR team. In addition, we offer:
➡️ Meaningful and impactful careers:
Our day-to-day work makes a difference in the lives of the people we serve
➡️ Continuous learning and training:
We provide learning tools for our staff to continually develop their careers
➡️ Multicultural and stimulating work environment:
We encourage gender and cultural diversity to make our teams stronger
Join us to make a difference in Ukraine, watch this video to know more about us!
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Before you apply…
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply. CV and cover letter must be submitted in English language.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
